Executive Staff Assistant II

Compensation Range:$25.74 - $40.83

Position Summary:

Hiring Salary Range: $25.74 to $28.31 per hour depending on qualifications.

Provides secretarial, administrative and technical support to college executive(s).
• Performs work of a complex and often confidential nature and relieves supervisors of a wide range of administrative details. Takes initiative and uses judgement to make decisions in the absence of specific directions from supervisor.
• Formats and types correspondence, reports and other complex material from rough drafts, making changes as needed. Establishes, maintains and updates distribution lists.
• May transcribe dictation using shorthand or transcribing equipment. Completes special projects and technical assignments as assigned.
• Establishes and maintains organized files, both hard copy and computer files. Creates and maintains databases. Make copies of correspondence and other documents and materials as necessary.
• Answers and screens telephone calls; provides information to callers which requires a detailed knowledge of supervisor’s area of responsibility and College policies, procedures and operations.
• Develops, schedules and plans the processing of office work. Maintains essential curriculum and academic data.
• Maintains supervisor’s calendar, arranging meetings and appointments. Make travel arrangements as required.
• Opens, distributes and prioritize mail. Answers routine inquiries, determines which items can be handled by supervisors subordinates and forwards appropriate items to supervisor.
• Prepares and processes materials for and may attend various meetings.
• May provide assistance or direction to lower level clerical staff or student/temporary workers.
• Performs other similar and related duties as assigned.

Additional

Job Description:

The position provides secretarial, administrative and technical support to college executives. Performs work of a complex and often confidential nature and relieves supervisor of a wide range of administrative details. Takes initiative and uses judgment to make decisions in the absence of specific directions from supervisor.

Job Duties:

Performs work of a complex and often confidential nature and relieves Campus President of a wide range of administrative details. Take initiative and uses judgment to make decisions in the absence of specific directions from Campus President.

Works closely with and helps Campus Presidents by scheduling appointments (maintaining numerous calendars), meeting, by organizing, coordinating prioritizing activities and campus events that fall under the direction of the Campus President.

Answers and screens telephone calls; provides information to callers which require detailed knowledge of the Campus President’s responsibility and College policies, procedures and operations.

By telephone or in person handles and works to resolve routine, and on occasion complex, student, staff and faculty concerns, complaints, and issues not directly associated with individual divisions and or deans. By telephone or in person communicates and interacts with students, faculty, staff and public to further the interest and the mission of the college plaints.

Formats and produces correspondence, reports and other complex material from rough draft, or independently, as required making changes as needed. Completes special projects and technical assignments as assigned.

Works closely with all divisional staff assistants to ensure paperwork requiring the Campus President’s approval is completed and submitted in a timely manner according to college policy and procedure.

Works closely with College President’s Office and all Executive Staff Assistants throughout the College, in scheduling special meetings, speaking engagements, hosting and…