Administrative Assistant

Administrative Assistant

We are looking for an Administrative Assistant to join a collaborative team in Tampa, Florida and provide high-quality support across executive scheduling, travel planning, and day-to-day office coordination. This role is ideal for someone who enjoys a fast-moving environment, communicates with confidence, and can shift priorities smoothly as business needs change. The position offers the opportunity to work closely with senior leaders while contributing to a well-run, team-oriented office.

Responsibilities:

• Manage complex calendars for multiple senior leaders, arranging meetings and adjusting schedules quickly when priorities shift.
• Coordinate domestic and conference-related travel, including lodging, itineraries, and last-minute updates to keep plans running smoothly.
• Prepare and submit expense reports with accuracy using approved internal tools and established processes.
• Support meeting logistics by reserving space, organizing materials, and arranging food service for team gatherings and quarterly onsite events.
• Provide administrative assistance to key executives with varying support needs, from frequent travel planning to routine meeting coordination.
• Assist with general office operations such as maintaining shared spaces, helping with refreshments, and stepping in where needed to support the broader administrative team.
• Partner with colleagues across the office to complete special projects and ensure administrative tasks are handled efficiently and professionally.
• Maintain clear communication with internal stakeholders and respond promptly to scheduling, coordination, and operational requests.

This is a permanent opportunity that will pay up to $80,000 depending upon experience.