Event Planner

The Center for Career & Professional Development (CCPD), reporting to the Division of Student Success, is the university's centralized career planning and employment assistance service for USF students and alumni. The programs in the CCPD are designed to help students and graduates assess, explore, develop, and implement their career goals, gain employability skills and career‑related experiences, prepare for a successful transition into graduate/professional school or the labor market, and connect with employers to obtain part‑time jobs, internships, cooperative education, and professional employment.

CCPD holds the values of community, excellence, integrity, service, and well‑being at the core of all we do.

Reporting to the Director of Operations and Marketing, the Event Planner supervises and manages the coordination of events hosted by CCPD including but not limited to career fairs, employer panels, mock interview days, small conferences, and promotional events. Working across the CCPD team, along with a Marketing and Communications Officer, this position will put together events with a variety of audiences including university students, employers, and alumni.

• Bachelor's degree in communication, marketing, public relations, hospitality management, business management, digital media, or related field, with two years of experience in related positions; or a Master's degree in the fields listed above; or an equivalent combination of related education and experience.
• 4 years of directly relevant experience may be substituted for bachelor's degree.
• 6 years of directly relevant experience may be substituted for master's degree.

• Coordinates event planning efforts with members of the CCPD team and/or external community as appropriate. Plans, schedules, and monitors logistical activities for special events, including arrangements for registration, meeting facilities, meals, lodging, audiovisual equipment, operators, transportation, and tours. Works with Marketing and Communications Officer to design and prepare various marketing materials, brochures, and flyers for meetings and conferences.
• Serves as primary liaison with internal and external constituencies on all matters relating to program activities; represents the unit with respect to program activities on a local, regional, and/or national basis. Oversees and coordinates the activities of volunteers, staff, and students including training, scheduling, work allocation, and problem resolution.
• Evaluates program and event histories, budget considerations, contractual provisions, and planning committee recommendations to determine requirements as to space, facilities, technology, equipment, lodging, catering, and on‑site management. Participates in budget development for special events. Secures bids and negotiates contracts with event sites; monitors and evaluates contract performance. Monitors fiscal event planning for permissible expenditures, oversees billing accuracy from vendors and coordinates invoice processing with departmental accounting staff.
• Performs other duties as assigned.

Our first‑class benefits package includes medical, dental, and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Contact the USF ADA Lead (hr-ADA Request) to coordinate your accommodation request.

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.