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Executive Assistant to CEO - Tampa, Florida
Job in
Tampa, Hillsborough County, Florida, 33646, USA
Listed on 2026-09-12
Listing for:
MissionHires
Full Time
position Listed on 2026-09-12
Job specializations:
-
Business
Business Administration, Operations Management -
Management
Business Administration, Operations Management
Job Description & How to Apply Below
We’re a fast-growing, private equity-backed company seeking a high EQ, high-energy Executive Assistant to partner directly with our CEO. You’ll act as a trusted partner to the CEO, leading customer communications, streamlining internal coordination, and executing key operational initiatives. You’ll take charge of high-priority tasks that keep the CEO focused and the business moving quickly.
Why You’ll Love This Role- Work directly with the CEO and leadership team
- Direct exposure to scaling a manufacturing company
- Gain exposure to sales, operations, and marketing
- Room to grow into leadership roles
- High-impact, fast-paced environment
- Clear, merit-based promotion path
- Private equity backing = big growth ahead
Your core mission:
Keep the CEO and company running at full speed by owning key admin, ops, and communication functions.
- Be the first line of communication with customers, employees, sales reps, and vendors
- Build and maintain process checklists and standard workflows
- Assist with invoicing and customer collection efforts
- Implement and track company-wide operational changes
- Manage customer/sales data, CRM updates, and documentation
- Help plan and support sales and marketing efforts, including participating in trade shows
You’re a proactive, resourceful problem-solver who thrives in fast-paced environments. You bring structure to chaos and love checking things off your to-do list.
Minimum Qualifications- Driven by a passion for delivering outstanding customer service
- 2+ years of experience in executive support, client services, manufacturing, or finance
- Exceptional organizational and follow-through skills
- Communicate clearly — written, verbal, and digital
- Proficient in Microsoft Teams and general business software
- Comfortable with ChatGPT for basic research and self-training
- Familiar with Quick Books Online or willing to learn quickly
- Strong multitasking and time management abilities
- Military background with leadership experience
- Bachelor’s degree in Business, Finance, Communications, or Marketing
- Prior experience supporting a CEO or leadership team
- 401(k) with company match
- Paid time off + holiday pay
- Health insurance stipend
- Employee discounts on our products
- A culture that values growth, hustle, and good vibes
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