COI Research Compliance Admin II

Compliance, Analytics, Risk & Ethics (CARE) Research Compliance Administrator I

Compliance, Analytics, Risk & Ethics (CARE) is a unit within the University of South Florida's Office of Research. CARE advances a coordinated, risk-based approach to research compliance, analytics, and oversight across the University's research enterprise. It ensures institutional compliance with federal and state regulations governing the responsible conduct of research, including but not limited to conflicts of interest, research security, human subjects protection, and related regulatory domains.

The unit operates within a centralized research administration framework and partners with Sponsored Programs, colleges, and central administrative offices to align operational execution with regulatory requirements and institutional risk tolerance.

Position Summary This position supports the administration of the University of South Florida (USF) Conflicts of Interest (COI) in Research Program within CARE. The Research Compliance Administrator I (RCA) is responsible for performing detailed disclosure reviews, supporting program operations, and ensuring that COI processes are executed in accordance with federal regulations (e.g., 42 CFR Part 50 Subpart F, 45 CFR Part 94), state law, and institutional policy.

The role operates within a structured program under the direction of the COI Manager and contributes to maintaining audit-ready documentation, consistent application of regulatory requirements, and effective communication with investigators and administrative units.

The responsibilities for this position include:

• 35% - Disclosure Review and Processing Reviews Significant Financial Interest (SFI) disclosures for completeness, accuracy, and compliance with federal and institutional requirements. Identifies potential conflicts and routes complex or high-risk disclosures for further review. Maintains documentation to support audit readiness and regulatory defensibility.
• 20% - Program Support, Case Management, and Regulatory Guidance Supports the day-to-day operations of the COI Program, including tracking disclosures, maintaining records, and assisting with implementation and monitoring of management plans. Ensures timely processing and adherence to established workflows. Provides guidance to investigators, departments, and affiliates regarding COI requirements and disclosure obligations. Coordinates with the Human Research Protection Program/IRB, Sponsored Programs, Technology Transfer, and other administrative units to support compliance and ensure consistent application of regulatory requirements.
• 15% - Committee and Administrative Support Supports COI Committee operations at a programmatic level, including preparation and quality review of meeting materials, coordination of meeting logistics, ensuring quorum requirements, and documentation of committee deliberations and determinations. Ensures completeness, accuracy, and audit readiness of committee records. Facilitates communication of committee outcomes to investigators and relevant institutional stakeholders. Maintains official records in accordance with institutional and regulatory requirements.
• 15% - Subrecipient and Affiliate Compliance Coordinates COI compliance for subrecipient investigators and affiliated institutions, including solicitation and tracking of disclosures and maintenance of related records and databases.
• 10% - Training and Program Support Supports COI training initiatives for faculty, staff, and committee members. Maintains training records and assists with program documentation, process improvements, and continuous enhancement of compliance workflows.
• 5% - Performs other duties as assigned by the USF COI Manager(s), Assistant Director and/or Director of CARE.

Minimum Qualifications

This position requires a Bachelor's degree and four years of experience in research or research administration; or a Master's degree and two years of experience in research or research administration. Four years of progressively responsible work experience in research or research administration may substitute for the Bachelor's degree.

Additional Information for Applicants

This position requires a Level 1 background check.

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No.

1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research…