Theater Programs Operations Lead

Be a Star at the Straz Center for the Performing Arts!

The Theater Program Coordinator aids in the daily operations of the Theater Department within the Patel Conservatory and is responsible for coordinating all Theater Department-related administrative, curricular, communication, and event planning needs. Working closely with the Theater Department Chair and Theater Department Manager, this position serves as a central point of coordination between students, families, faculty, guest artists, participating schools, production staff, and administrative departments to ensure the successful planning, communication, and execution of all Theater Department programs and events

Located in downtown Tampa, the Straz offers a team-based work environment that shows our dedication to the community every day. We reward our full-time employees with a strong benefits package including options for health/dental, vision, etc., discounted downtown parking, food and show discounts, plus a generous 403(b) plan and up to 26 days of PTO/Holidays per year.

Essential Functions

• Coordinate the daily administrate and operational activities of the Theater Department in support of departmental goals and strategic initiatives.
• Serves as the primary point of contact for Theater Department classes, productions, Broadway Star of the Future Awards, Conservatory-to-Go, workshops, auditions and departmental initiatives.
• Maintains Theater department master calendar and coordinate all facility, rehearsal, classroom, theater, equipment, and meeting space requests.
• Assist with all Theater Department auditions including scheduling, registration setup, room assignments, audition logistics, and casting communications.
• Coordinate communication and workflow between the Theater Department and Admissions, Production, Marketing, Finance, Ticketing, Information Technology and other Straz center departments.

• Partners with the Admissions Office to maintain accurate student records, registrations, enrollments and class rosters.
• Coordinate private lesson scheduling in collaboration with Admissions.
• Fields incoming calls and emails for the Patel Conservatory Theater Department.
• Assist with instructor schedules, substitute coverage, and guest artist scheduling.
• Assists students and families with program recommendations, placements, registration questions, and departmental communications.

• Under the supervision of the Theater Department Manager, coordinates the day-to-day operations, as well as assisting with planning and production coordination of the Broadway Star of the Future Program.
• Serves as the primary administrative contact for participating schools, adjuticators and program stakeholders.
• Coordinates annual school registration and application processing.
• Coordinates reviewer recruitment, scheduling, onboarding, agreements, and annual training logistics.
• Maintains review schedules, production calendars, databases and program records.
• Coordinates communications and required reporting with the National High School Musical Theatre Awards (Jimmy Awards®), as requested.

• Coordinates production calendars, rehearsal logistics, and production schedules
• Coordinates rehearsal space reservations and production logistics
• Coordinates production photography, videography, publicity asset, and archival materials
• Coordinates initial parent communications regarding rehearsals, performances, production expectations, and special events

• A bachelor's degree in Theater, Arts Administration, Education, Business Administration, Communications or a related field preferred
• Minimum of three years of progressively responsible administrative or operations experience.
• Experience working in theater, performing arts, arts education, or non-profit organizations preferred.
• Experience coordinating productions, educational programs, events, contracts, scheduling, and project management preferred.
• Experience with students, families,…