Procurement Agent or Senior Procurement Agent

Under the general direction of a Senior Manager, the Procurement Agent/Senior Procurement Agent plays a vital role in managing procurement and contractual projects for a diverse range of commodities, professional services, management and maintenance services, concessions, construction, and information technology software. This position involves the development of solicitation documents, as well as the execution of procurements through various methods. This role will review and process requisitions, purchase orders, and purchasing card payments while analyzing contract terms and conditions to effectively handle change orders, amendments, and renewals.

Additionally, this position will analyze cost proposals and financial data to prepare detailed management reports and project-related Board documents, ensuring compliance and strategic alignment with organizational objectives. This role is crucial for optimizing procurement processes and fostering strong supplier relationships.

The selected applicant will be brought in as a Procurement Agent or a Senior Procurement Agent based on education, experience, and certifications.

SUPERVISES OTHERS: NO

FLSA STATUS: EXEMPT

COMPENSATION: $70,000 - $85,000
-based on experience

• Experience negotiating contract terms, managing change orders, and processing requisitions and purchase orders.
• Experience coordinating the solicitation evaluation process and preparing project-related documents for Board approval.
• Perform procurements for goods and services using sole source, government cooperative contracts, and solicitations such as ITB, RA, RFP, ITN, and RFQ.
• Develop and create contracts and solicitation documents for ITB, RA, RFP, ITN, and RFQ processes. Review and process requisitions, purchase orders, and purchasing card payments efficiently.
• Analyze contract terms and conditions and develop and process change orders, amendments, and renewals as necessary.
• Utilize contract administration software programs and ERP systems to manage procurement activities.
• Negotiate contract terms, including insurance and surety requirements, to ensure favorable outcomes. Analyze cost proposals and financial data, preparing detailed management reports for decision-making.
• Prepare project-related documents for Board review and approval.
• Obtain and analyze informal written quotes to support procurement decisions.
• Perform in-depth research and document development to procure goods and services through sole source, government cooperative contracts, and competitive solicitations such as ITB, RA, RFP, ITN, and RFQ.
• Analyze cost proposals and financial data, preparing detailed management reports to inform decision-making.
• Develop complex contracts and solicitation documents (ITB, RA, RFP, ITN, RFQ) and coordinate their approval through the Governing Board.
• Negotiate contract terms, insurance, and surety requirements to ensure favorable agreements for the organization.
• Analyze contract terms and conditions, developing and processing change orders, amendments, and renewals as necessary.
• Review and process requisitions, purchase orders, and purchasing card payments to maintain efficient procurement operations.
• Utilize contract administration software and ERP systems to streamline procurement processes and enhance data management.
• Prepare project-related documents for Board review and approval, ensuring compliance with organizational policies.

• Self-Management: Manages own time, priorities, and resources to achieve goals.
• Technical Focus: Maintaining up-to-date knowledge within one's field of expertise;
  Applying technical skills and knowledge.
• Problem Solving: Having the ability to identify problems and issues of varying complexities and to find effective solutions with few guidelines.
• Teamwork: The ability to function effectively within a team, contributing positively to collaborative efforts and achieving shared goals by demonstrating communication, collaboration, active listening, conflict resolution, and adaptability to different perspectives while respecting the roles and contributions of others. At times takes lead and positively influences others.

• In the event of an emergency or disaster that impacts the Hillsborough County Aviation Authority (HCAA), an employee may be required to respond promptly to duties and responsibilities as assigned by the employee’s department or the HCAA Emergency Operations Center (EOC). Such assignments may be before, during, or after the…