OPS Travel Specialist - CyberHerd

• Locations 4202 E Fowler Ave, Tampa, FL, 33620, US (Remote)
• Hiring Salary 40.90 per hour

The Florida Center for Cybersecurity (Cyber Florida) seeks a temporary Travel Specialist to coordinate travel-related administrative and fiscal activities in support of Cyber Herd. This position serves as a primary resource for Cyber Herd travel planning, authorizations, reservations, traveler communications, expense documentation, reimbursement processing, and related recordkeeping. The position works with Cyber Herd personnel, employees, students, guests, other authorized travelers, and central University offices to ensure travel is timely, accurately documented, charged to the appropriate funding source, and completed in accordance with University and State of Florida requirements.

The role also maintains travel records and tracking tools that support internal controls, audit readiness, and successful execution of Cyber Herd activities.

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation.

U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future.

The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF’s Division I athletics teams compete in the American Conference. Learn more .edu.

Travel Planning and Authorization: Coordinates travel planning and authorization activities for Cyber Herd employees, students, guests, and other authorized travelers. Initiates and monitors travel requests and authorizations; verifies business purpose, funding information, required approvals, and supporting documentation; communicates travel requirements and deadlines; and follows up with travelers and approvers to resolve incomplete or delayed requests. Coordinates with Cyber Herd leadership and fiscal personnel to confirm appropriate funding and chart field information and helps ensure travel is approved before commitments are made, as required.

Travel Arrangements and Traveler Support: Coordinates allowable travel arrangements in support of Cyber Herd, including airfare, lodging, ground transportation, and other approved travel needs, as applicable. Assists travelers with reservations, itinerary information, travel changes, cancellations, and related questions; communicates required documentation and applicable travel rules; and serves as a point of contact before and during travel for routine administrative issues. Works with travelers, vendors, and University offices to resolve reservation, billing, or documentation issues and supports coordinated travel logistics during high-volume Cyber Herd activity periods.

Expense Reports, Reimbursements, and Reconciliation: Collects and reviews receipts and other supporting documentation for Cyber Herd travel; prepares and processes expense reports and reimbursements; verifies allowable expenses, funding information, and required approvals; and follows up with travelers to correct incomplete or noncompliant submissions. Monitors pending expense reports, reimbursements, travel credits, refunds, and other outstanding items; researches discrepancies; and coordinates corrections with fiscal leadership and relevant University offices.

Maintains status tracking to support timely closeout of travel activity and accurate fiscal reporting.

Travel Records, Compliance, and Cyber Herd Coordination: Maintains organized, audit-ready travel files, traveler rosters, status trackers, and supporting records for Cyber Herd. Applies University travel rules, State of Florida requirements, funding-source restrictions, and sponsored-project requirements, as applicable, and provides procedural guidance to travelers. Develops and…