CEO Office Operations Associate

Prana Tree is seeking a highly organized, proactive, and versatile
* CEO Office Operations Associate
* to drive execution across the CEO's office and the broader organization. This is an operations-first role for a high-ownership business generalist who can turn priorities into action, coordinate across teams and time zones, and ensure important work moves from discussion to completion.

The role blends business operations, executive-office coordination, organizational communications, sales operations, recruiting support, event management, contract coordination, and special projects. The successful candidate will be comfortable in a fast-paced technology and consulting environment, will communicate professionally with internal and external stakeholders, and will be willing to take on varied assignments that materially improve company execution.

• Translate CEO and leadership priorities into clear workplans, owners, timelines, milestones, and follow-up routines.
• Maintain structured trackers for strategic initiatives, customer opportunities, partnerships, hiring priorities, delivery activities, and CEO-office work streams.
• Coordinate cross-functional execution across sales, delivery, AI and technology teams, recruiting, marketing, partnerships, finance, and leadership.
• Identify blockers, risks, dependencies, delayed actions, and decisions required; follow up proactively and escape appropriately.
• Support weekly priority reviews, leadership operating meetings, business reviews, project check-ins, and special-project working sessions.
• Prepare concise updates on priorities, business progress, risks, decisions required, commitments, and next steps.
• Facilitate internal meetings and working sessions when delegated, ensuring that meetings result in documented decisions, accountable owners, and clear next actions.
• Attend selected internal, customer, partner, recruiting, and leadership meetings with or on behalf of the CEO; capture context, commitments, decisions, and follow-ups.
• Independently manage delegated work streams and special projects involving operations, growth, sales, partnerships, recruiting, customer initiatives, research, and process improvement.
• Develop practical operating mechanisms including action registers, dashboards, decision logs, status reports, templates, and meeting cadences.

• Coordinate effectively with Prana Tree’s teams, clients, partners, and offices across the United States, India, Canada, and other global locations.
• Ensure important priorities, updates, decisions, and follow-ups are communicated clearly across functions, geographies, and time zones.
• Serve as a central coordination point for communications originating from the CEO’s office.
• Draft, organize, review, and send professional emails, meeting invitations, summaries, follow-up notes, reminders, and internal updates on behalf of the CEO when delegated.
• Maintain organized communication workflows, including stakeholder lists, contact records, email follow-up trackers, action registers, distribution lists, and communication calendars.
• Support internal communications, including leadership updates, team announcements, onboarding communications, company notices, and event communications.
• Coordinate with marketing and leadership stakeholders on approved social-media communications, including Linked In posts, event announcements, recruiting communications, executive updates, and company news.
• Help gather updates, prepare draft content, coordinate approvals, schedule posts, and track follow-up related to approved company and executive social-media activity.

• Support sales operations through CRM hygiene, account research, opportunity tracking, proposal coordination, customer follow-ups, pipeline reporting, sales-meeting preparation, and action tracking.
• Coordinate proposals, statements of work, NDAs, contracts, vendor agreements, and internal review or approval workflows with relevant stakeholders.
• Track document status, required approvals, versions, deadlines, and outstanding inputs to avoid delays in commercial, customer, vendor, and recruiting processes.
• Support client workshops, customer meetings, business-development events, executive briefings, conferences, partner sessions, and post-event follow-ups.
• Coordinate recruiting operations, including candidate outreach, candidate follow-ups, interview scheduling, interview-feedback tracking,…