Academic Program Specialist

Job Title

Job Identification 43800

Organizational

Summary:

The School of Interdisciplinary Global Studies (SIGS) promulgates a vision of global studies that is broadly interdisciplinary and transcends traditional geographical definitions. SIGS brings together the disciplines of Africana Studies, International Studies, Latin American & Caribbean Studies, and Political Science studies to foster an understanding of the world. Our interpretation of global studies includes a commitment to recognizing the linkages between our diverse local community and the world.

We are situating USF, Tampa, St. Petersburg, Sarasota, and Florida into the global context. Because of this, we recognize that it is of primary importance to commit ourselves to promote diversity, both within the unit and in what we offer to students, the local community, and our respective scholarly communities.

Position Summary:

This position supports the academic programs within the School of Interdisciplinary and Global Studies. This position provides administrative coordination for undergraduate programs and works closely with the undergraduate Director and faculty on matters related to course management and enrollment. Supports student administration through processing course permits, maintaining student files and records.

Support of BA and Undergraduate Certificate Programs:

• Provides administrative support to the Undergraduate Director
• Assists students with University, College, and Program policies and procedures
• Acts as liaison to the College of Arts & Sciences Graduate & Undergraduate Studies Office for undergraduate student-related issues

Undergraduate Course

Schedule:

• Assists the Chair and Undergraduate Director in developing the undergraduate course schedule each semester
• Enters course information and maintains undergraduate courses in Banner
• Distributes and processes department course evaluations, disseminates results to instructors, and maintains records of department course evaluations
• Maintains database of undergraduate course syllabi
• Assists the Undergraduate Director with course proposals
• Acts as liaison to other University departments for cross-listed undergraduate courses
• Acts as liaison to the Central Space Office and Registrar's Office
• Assists Undergraduate Director with Undergraduate Catalog updates
• Issues course permits for undergraduate students

Provide Administrative Support to Department:

• Provides administrative support to Chair/Director
• Provide coverage for reception area when necessary: answering main phone line, picking up and distributing Department mail, greeting and assisting Department visitors
• Update Department directories and website content
• Manage office supplies and copier: submit office supply orders and copier invoices for payment
• Acts as back-up to Department Operations Manager for Payroll issues
• Manages calendar for department conference room
• Assists faculty/instructors with copying, faxing, and general office support
• Acts as back-up to Academic Program Specialist (Position #4781) for Graduate student and course-related issues

Perform other duties as assigned by the department.

Minimum Qualifications:

This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Degree Equivalency Clause:
Senate Bill 1310
- The Florida Senate (https://(Use the "Apply for this Job" box below).) is conditional upon meeting all employment eligibility requirements in the U.S. SB 1310:
Substitution of Work Experience for Postsecondary Education Requirements A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed: (a) Two years of direct experience for an associate degree; (b) Four years of direct experience for a bachelor's degree; (c) Six years of direct experience for a master's degree;

(d) Seven years of direct experience for a professional degree; or (e) Nine years of direct experience for a doctoral degree Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment. Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No.

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