Academic Program Specialist

Job Title

Office of Undergraduate Studies

The Office of Undergraduate Studies is the central location for all undergraduate academic functions in the College of Public Health. This office centralizes student recruitment, pre and post admission advisement, monitoring of student progress and probationary status, certification of students for graduation, maintains student records and College academic files, implements, and evaluates college-wide academic policies related to undergraduates while operating our University wide undergraduate programs.

The Office of Undergraduate Studies is led by the Associate Dean for Undergraduate Studies who is part of the Dean's leadership team. At the USF College of Public Health, diversity, inclusion and social justice are part of our Core Values, and we encourage applications from individuals who have demonstrated their commitment to these values.

Respond to emails received in the shared advising email box to minimize response times for advisors and to improve student communication.

Process major changes in Banner and send confirmation of major change to the student. This is determined by the academic advisor and then communicated to the APS.

Process minor declaration in Banner and send confirmation to the student. This is determined by the academic advisor and then communicated to the student.

Prepare internship applications. Organize student applications for internship review by site coordinators.

Sit on the ARC committee to review applications for late withdrawal and late add with other Undergraduate Studies staff.

Performs other duties as assigned.

Minimum:

• This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Degree Equivalency Clause:
Four years of direct experience for a bachelor's degree. Senate Bill 1310
- The Florida Senate is conditional upon meeting all employment eligibility requirements in the U.S. Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment. Minimum qualifications that require a high school diploma are exempt from SB 1310.

Preferred:

• Demonstrate the ability to coordinate and manage multiple projects simultaneously while meeting deadlines. Strong attention to detail and commitment to accuracy. Ability to work collaboratively and effectively as part of a team. Proficiency with Microsoft Office Suite and other computer applications. Excellent time management and organizational skills, with the ability to prioritize tasks and work independently.

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No.

1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No.

1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an…