Contract Event Marketing Specialist

Event Coordinator

Support the end-to-end execution of 10-15 third-party industry events annually

Manage project timelines, workback schedules, and deliverable tracking

Coordinate venue logistics, shipping, vendor communications, and onsite operations

Manage registration, attendee communications, and event documentation

Coordinate hotel rooming lists, staffing logistics, and travel support

Partner with key stakeholders to ensure all event deliverables are completed on schedule

Ensure assets, signage, giveaways, demos, and collateral are produced and delivered on time

Maintain project documentation and standard operating procedures

Track event KPIs and support post-event reporting

Support onsite event execution, including occasional travel

3+ years of experience in event marketing, event planning, or project management

Proven experience independently executing logistics for conferences, trade shows, or corporate events, including managing vendors, shipping, registration, and onsite operations

Strong project management discipline: building and maintaining workback schedules, tracking deliverables, and keeping multiple stakeholders aligned to deadlines

Demonstrated ability to manage multiple events at once in a fast-paced environment while maintaining a high bar for detail and quality

Excellent communication and stakeholder management skills, with a track record of partnering effectively with marketing, sales, executives, and external vendors

A proactive, problem-solving mindset that anticipates risks early and drives clear action plans rather than reacting at the last minute

Comfort using CRM and project management tools (e.g., Salesforce, Asana, or similar) to manage tasks, track status, and support post-event reporting

Conference Planning

Corporate Event Management

Trade Show Management