Accounts Payable Analyst

We support each team member with a comprehensive benefits package that fosters growth and well-being.

• Medical, dental and vision plans
• 401k with company matching
• Paid time off
• Holidays

Position: Accounts Payable Analyst

Location: Tampa, FL

Job :250

# of Openings:1

Position Title:Accounts Payable Analyst

Job Family:Finance

Location: Onsite - Tampa, FL

Paligen is a mission-driven organization focused on advancing regenerative technologies and innovations that create sustainable, long-term impact. We operate with precision, collaboration, and accountability, and we’re continuing to scale our finance operations to support our growth. We are seeking an Accounts Payable Analyst who is detail‑oriented, proactive, and comfortable working in a dynamic environment that may include government or defense‑related funding.

Position Summary The Accounts Payable Analyst is responsible for timely, accurate processing of vendor invoices and payments, supporting month‑end close, and maintaining strong controls across the procure‑to‑pay process. This role partners closely with procurement, accounting, and operational teams and may also support compliance requirements associated with government or defense‑related contracts.

Key Responsibilities

• Efficiently process vendor invoices with accuracy and adherence to internal controls, invoice coding standards, and approval workflows.
• Review, reconcile, and resolve vendor statement discrepancies.
• Maintain the AP inbox and provide timely communication to internal stakeholders and vendors.
• Support weekly payments, month‑end accruals, and AP aging reports.
• Assist with vendor onboarding, ensuring collection of tax and banking documentation and compliance with internal requirements.
• Resolve invoice holds, three‑way match discrepancies, and purchase order variances.
• Assist with implementation and optimization of AP systems, automation, and process improvements.
• Partner with cross‑functional teams to ensure proper coding, cost alignment, and compliance with spending policies.
• Support audit requests, internal documentation, and compliance activities.
• Apply basic understanding of FAR/DFARS principles when coding invoices related to government contracts.
• Distinguish between allowable and unallowable costs and code expenses accordingly.
• Maintain documentation aligned with DCAA audit standards and internal control expectations.
• Ensure proper treatment of direct, indirect, and overhead costs when processing invoices tied to defense‑funded work.
• Collaborate with Finance leadership to support compliance in environments subject to federal cost accounting rules.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration preferred, or equivalent experience.
• 2–4 years of experience in Accounts Payable or related finance operations role.
• Strong understanding of AP processes and foundational accounting principles.
• Experience with Del Tek Costpoint preferred or use of other ERP/AP automation tools (Net Suite, Oracle, SAP, etc).
• Proficiency with Excel or Google Sheets (pivot tables, v‑lookups, reconciliations).
• High attention to detail, strong organizational skills, and ability to manage multiple deadlines.
• Experience supporting organizations working with government or defense‑related contracts.
• Basic familiarity with FAR, DFARS, cost allowability, or DCAA readiness.
• Process improvement or workflow automation experience.

Other Requirements

• Travel: ~5%
• Background Investigation / Drug Screen / US person: Required.

We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status in accordance with applicable law.