Senior Budget & Grants Analyst

Division: Finance

Closing Date: Until Filled

Location: 1201

E. 7th Ave., Tampa, FL 33605

Salary Range: $71,589.00 - $83,962.90

Under the general direction of the Director of Budgets & Grants (or their designee), the Senior Budgets and Grants Analyst is responsible for advanced budget planning, financial analysis, and fiscal oversight in support of the HART's operations. This role leads complex budget development efforts, ensures compliance with applicable laws and funding requirements, and provides actionable financial insights to support leadership decision‑making.

The Senior Budgets and Grants Analyst also mentors other analysts and departmental staff to strengthen organizational capacity and improve overall budget competency.

• Lead development, coordination, and consolidation of annual operating and capital budgets across departments or divisions.
• Conduct detailed financial and variance analysis to support policy decisions, resource allocation, and long‑term financial planning.
• Creates, prepares, monitors, maintains, and analyzes the annual capital and operating budgets.
• Monitor expenditures for compliance with organizational policies, state and federal regulations, appropriations, and grant requirements.
• Compiles annual budget requests submitted by divisions and partners with the Board, CFO, and Procurement to determine need and approval.
• Collaborates with other departments and prepares all budget documents, system(s) updates, and communications to include annual budget calendar, executive summary, presentations, the budget books, the public hearing Board script & resolutions and the budget, payroll and financial systems.
• Provide technical support to departments throughout the budget formulation, monitoring, and adjustment processes.
• Assist with developing, revising, and implementing budget policies, procedures, and internal controls to improve efficiency and transparency.
• Identify financial risks, cost‑saving opportunities, and process improvements to enhance operational effectiveness.
• Prepare documentation and respond to requests during audits, compliance reviews, and board presentations.
• Generate and distribute monthly budget‑to‑actual reports to all division chiefs and directors and provide detailed analyses and explanations of variances to administration upon request.
• Manages and updates Capital and Operating Budget to Actual and spreadsheets and reports.
• Participate in monthly and ad hoc departmental budget meetings and attend Board/Committee Meetings when necessary.
• Prepare budget‑related advertisements (i.e.: HC Impact Fees and Florida Department of Revenue (TRIM) for Notice of Tax Increase and Budget Summary Ads, Program of Projects) and coordinate with HART Marketing and external agencies to ensure accuracy and compliance.
• Review and disposition of "Overbudget" requisitions, as the alternate approver to Director of Budgets and Grants and assist in the coding of proper G/L accounts.
• Compile annual Cost Allocation Plan Model for bus, paratransit, and streetcar operation data, and prepare analysis.
• Serve as a liaison, establishes and maintains a cooperative relationship between HART and the external agencies on issues related to the areas of assigned responsibilities.
• Compile, maintain, research and interpret a variety of records, databases, logs and perform monthly and quarterly account analysis and reconciliations.
• Prepare and submit a variety of complex and/or special annual required reports, projections, budget revisions, reconciliations, communications, schedules, statements to internal departments and external agencies that include capital and operating revenue and expense projections; monthly fund balance reports by funding source, assigned project managers, activity line items; encumbrances, grants payment registers, audit schedules and other related financial reports.
• Maintain and balance journals and specialized schedules. Manage and coordinate the distribution of grant financial data to internal staff and external parties.

• Performs other work‑related duties as assigned.

• Bachelor's degree in…