Fiscal & Business Specialist

Job Title

Fiscal & Business Specialist

The Muma College of Business has one of America's best accounting schools, a top ranked entrepreneurship center, a nationally ranked MBA program, and world-class research faculty. The Muma College of Business provides a high quality, diverse learning environment preparing students to take leading positions in business and society.

This position performs fiscal and budget support work to assist with the administration of financial and business transactions within a department, program, auxiliary business, campus, college or other organizational unit. The Fiscal & Business Specialist performs business process transactions, budget monitoring, and account reconciliation tasks appropriate to the unit.

Performs reconciliation of auxiliary, E&G, grants, concession, RIA, convenience, USF Foundation and USF Research Foundation funds for the Muma College of Business. Reconciles University reports against source documents in accordance with University and departmental procedures. Prepares entry corrections. Reviews and makes adjustments to initial reconciliations done by fiscal support positions.

Reconciles balance sheets including cash, FAST receivables, OASIS receivables and PCard reimbursement receivables. Completes necessary corrections, including account write-offs.

Reconciles payroll registers to department ledgers, monitors pay distribution and salaries as they relate to the budget. Runs payroll projection ledgers and reconciles to actual payroll registers. Runs GEMS RSA checks, monitoring for accurate posting of payroll, and makes corrections when needed.

Runs routine financial reports, statements, spreadsheets, ad-hoc reports and consolidated financials, which are used by management and accountable officers to make financial decisions. Monitors and tracks departmental financial statements, including review of budget to actuals.

Performs other duties as assigned.

This position requires a High School diploma or equivalent with three years of work experience in positions with fiscal support duties. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.

Senate Bill 1310
- The Florida Senate is conditional upon meeting all employment eligibility requirements in the U.S.

A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:

• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No.

1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No.

1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20…