Manager Fiscal and Business

• Locations 12901 Bruce B Downs Blvd, Tampa, FL, 33612, US
• Hiring Salary Commensurate with experience

The responsibilities of this position include strict fiscal management and compliance for payroll, organized record-keeping, and recurring reconciliation of state funds and convenience accounts. Additionally, this position will provide recurring and ad hoc detailed reporting and projection of payroll-related expenses, both for budgeting and other business purposes.

This position is contract.

This position requires a level II background check.

• Oversee the monthly ASF clinical payroll for all faculty and PSAs in the Department of Pediatrics (close to 200).
• Gather all call/extra pay information from the various divisions and programs, ensure they are reported accurately and add them to payroll.
• Ensure pay is prorated appropriately for new faculty, terminations, long-term leave, and other incidental situations.
• Partner with central payroll, providing detailed backup and any other required documentation.
• Perform regular audits of current salary and FTE, updating as appropriate. Organize and retain all documentation and correspondence that impacts payroll to be maintained as documents of record for future audits.
• Submit payroll in accordance with UMSA deadlines and perform reconciliations to ensure it is processed correctly.
• Investigate any important changes or anomalies to faculty pay and keep the assistant director and leadership abreast of the results of these investigations.

• Each pay period, perform reconciliation of Pediatrics E&G funds and all Pediatrics UMSA convenience accounts.
• Gather all necessary data, including fiscal year budget, and create detailed reports on use of these funds.
• Inform central and department leadership of anomalies or significant under/over-use of funding.
• Keep track of convenience account postings and match them to UMSA financials to ensure correct division and nominal are used.
• Flag any variances and potentially prepare journal entries to correct them.
• Prepare reports on demand of faculty EVU allocations and their usage throughout the year.
• Ensure faculty are utilizing their EVU allocation regularly through the fiscal year and adjust costing as necessary (more in next bullet).

• Prepare costing forms for all non-research related funds in Pediatrics, obtain necessary approvals, submit them in accordance with the Business Office's deadlines, and ensure they are entered properly in Oracle.
• Regularly download reports from Oracle to track faculty salary and its costing. In alignment with reconciliation from previous bullet, adjust faculty costing as necessary to ensure proper use of allocated EVU/E&G funding throughout the fiscal year.
• In the case of errors or other issues, create the necessary RET forms to correct the chart fields involved, route them for approval, and after submitting, ensure they are properly entered.

• Regularly for budgeting purposes and ad hoc as needed, analyze historical payroll data and provide detailed reports to the Assistant Director and leadership.
• These reports are used for budgetary planning, comp plan analysis, contract cost projection, and more.
• Anticipate potential changes to compensation and include their downstream effect and cost in the associated reports.
• Enter travel related items into Archivum for USF-paid travel that is not research related. Ensure strict adherence to USF's policies and procedures for travel and its associated reimbursements.
• Obtain necessary RIC and other approvals for international travel paid for via other sources.
• Follow up with travelers as necessary to ensure they provide…