Payroll Manager

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

RFT Management Tampa, FL, US

5 days ago Requisition

SUMMARY:

The Payroll Manager is responsible for accurately and efficiently managing all aspects of the organization's payroll process, ensuring employees are paid correctly and on time while complying with relevant laws and regulations.

This includes accurately calculating wages, deductions, and taxes, as well as maintaining payroll records and handling employee inquiries

• Collect and verify employee timekeeping data and payroll information.
• Process bi-weekly payroll for salaried and hourly employees.
• Ensure accurate calculation of wages, overtime, deductions, and benefits.
• Maintain payroll records in accordance with organizational policies and legal requirements.
• Lead and implement payroll onboarding for new acquisitions and expansions.

• Ensure payroll practices comply with federal, state, and local labor laws.
• Assist payroll company in preparations and filing payroll tax reports (e.g., IRS Forms 940, 941, 1094, 1095 W-2s & W-3).
• Assist with annual audits and provide payroll-related documentation as needed.
• Maintain confidentiality and security of payroll data.

• Coordinate with HR to process employee benefits deductions, including health insurance, retirement plans, and voluntary deductions.
• Ensure new benefits are accurately implemented annually.
• Allocate payroll expenses to appropriate grants, programs, or restricted funds based on employee roles and time allocations provided by the program managers or grant accountants.
• Collaborate with program managers and finance staff to ensure accurate coding and documentation of payroll costs.
• Maintain detailed records of payroll allocations for grant compliance and reporting.
• Assist in preparing payroll-related data for grant proposals, budgets, and financial reports and audits.

• Maintain and update payroll systems and employee records.
• Enter transfers, terminations, and changes in pay or benefits.
• Generate payroll reports for internal use and external stakeholders.

• Serve as a liaison between payroll, HR, and finance departments.
• Be the primary liaison with ADP, our current software provider
• Provide training or guidance to staff on payroll procedures and timesheet submissions.
• Respond to external and employee questions regarding pay, deductions, and tax forms.
• Identify and recommend improvements to payroll processes and systems.
• Stay updated on changes in payroll laws and best practices in the non-profit sector.

• Comply with all applicable training requirements.
• Comply with all company safety, personnel and operational policies and procedures.
• Comply with work schedule to ensure effective operations of Agency programs.
• Contributes positively as a member of a productive and cooperative team.
• Performs other duties as necessary to fulfill the Society of St. Vincent de Paul South Pinellas, Inc. Mission.

• Health Insurance
• Life insurance
• Vision insurance
• Short- and Long-Term Disability
• 120 hours of PTO accrued biweekly starting at day 1 of employment
• 13 Paid Holidays to include Employee’s birthday and Date of Hire
• 403(b) with employer match up to 3%