Executive Assistant

The Executive Assistant will partner closely with firm leadership, serving as a key operational leader who drives organizational excellence and fosters a positive, high-performing workplace. The ideal candidate proactively identifies challenges, implements thoughtful solutions, and strengthens the firm’s overall effectiveness. Experience in Trusts & escrows, client billing, billable hours, payroll, and banking, and HR practices in a professional setting.

• Managing HR operations in coordination with HRIS software
• Reviewing and maintaining insurance coverage, renewals, and compliance requirements
• Overseeing talent acquisition, onboarding, and workforce planning
• Administering compensation structures and supporting competitive pay strategies
• Managing all billing cycles, client payments, deposits, and bank reconciliations, including oversight of trust and escrow accounts in full compliance with Florida Bar regulations
• Directing accounts payable and payroll processes
• Preparing financial reports and delivering actionable insights to firm leadership
• Leading annual budgeting, forecasting, and cash flow management

• Minimum 5 years of experience in office management, administration, or operations within a professional services environment
• BS degree in Business, or a related field, MBA is preferred
• Strong working knowledge of Microsoft Office, Quick Books, and Clio software systems
• Experienced in managing legal billing processes
• Highly organized with strong time management and attention to detail
• Analytical thinker with sound judgment and problem-solving ability
• Professional, approachable, and service-oriented demeanor
• High level of discretion and commitment to confidentiality
• Self-directed with the ability to thrive in a fast-paced environment
• Typing proficiency of 50+ WPM

Our organization provides a generous benefits package. Including Insurance, Paid time off, holiday pay, and retirement.