Office Supervisor

Job Description

Job Description

When it comes to baking, Bake Mark has its own secret ingredient: a team of passionate talented employees. For over 100 years, Bake Mark has stood for excellence in quality and service, for our customers, our stakeholders and our colleagues. We attribute our success to our colleagues and their contributions towards meeting the needs of our customers and stakeholders. We shall share our values and ways of working.

We are passionate about the baking industry. We excel at creating strong partnerships within the company and with our loyal customers. We love to innovate and thrive to manufacture and deliver performing bakery products and world-class customer service.

With over 100 years of service to the baking industry, Bake Mark is recognized as an industry leader and trusted partner for quality bakery ingredients, products, supplies and service. Bake Mark is a manufacturer and distributor with 23 branches conveniently located across the U.S.

At Bake Mark we appreciate our employees and their families and offer competitive pay and a full suite of benefits:

• Competitive Compensation
• Health, Dental, Vision & Life Insurance (Comprehensive healthcare benefits package, with many coverage options at a very low employee cost)
• 401K (generous retirement benefits) with a Company Match
• Paid Holidays and Paid Time Off

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The Office Supervisor oversees daily administrative and office operations within a bakery manufacturing facility. Role ensures efficient office workflow, accurate documentation, and effective coordination between administrative staff and plant departments such as production, quality, warehouse, and leadership.

• Responsible for credit control, collection and reporting
• Maintains accounts receivable insurance program.
• Assist General Manager as appropriate and in report preparation
• Directs the local accounts payable function, assuring coordination with central accounts payable
• Directly manages administrative and customer service employees.
• Local payroll reporting and maintains all payroll records.
• Union dues billing, health & welfare, and pension payments and reconciliation.
• Maintains all personnel Files, 401k and insurance programs.
• Assists Central Accounting in period close.
• Ensures compliance to administrative policy and procedures.
• Handles corporate requests for information.
• Adhere to all company policies, procedures and safety rules as stated in the Employee Handbook and otherwise posted or communicated.
• Exemplify the Bake Mark core values of Partnership, Performance and Passion in all aspects of assigned duties.
• Other duties may be assigned to meet company goals.
• Clear reporting on the period GM report is a key requirement, with clear actions for deficiencies as well as opportunities. The report should prompt an open discussion of all other issues as well as responsible reporting on the period report. A clear insight into the working of the branch and the company should be the outcome.

Carries out supervisory responsibilities as a member of Branch staff, in accordance with Company policies and applicable laws. Directly supervises non-exempt administrative employees. Responsibilities include interviewing, hiring, and training associates; planning, assigning, and directing work; appraising performance; rewarding and disciplining associates; addressing complaints and resolving problems.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the…