Accountant , Operations

Summary:

The Accountant 3, Supervisor, Payroll, is responsible for providing payroll services to district employees through the coordination of payroll-related functions between the Payroll Department staff, Data Processing, Personnel, Cash Management, multiple school sites, and School Board employees. The Accountant 3, Supervisor, Payroll will ensure payroll functions and recording of financial transactions are in compliance with the Internal Revenue Service (IRS), Social Security Administration, Florida Statutes, Division of Retirement, Department of Education, School Board policies and procedures, and various union contacts.

Manage assigned clerical staff and subordinate professional personnel in one or more sections of the department. Take responsibility for the overall direction, coordination, and evaluation of assigned teams. Carry out supervisory responsibilities in accordance with the district's policies and applicable state and federal laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees;

addressing complaints and resolving problems.

• Demonstrate regular and predictable attendance. Physical presence is a part of a reliable and predictable pattern of attendance.
• Support the district's vision, mission, goals, and Strategic Plan.
• Engage in civility, respect, and professionalism.
• Maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions.

• Provides for continuous evaluation and research to determine the payroll needs of the school district, and implements enhancements as necessary.
• Establishes internal controls as needed to prevent potential errors or irregularities.
• Directs and supervises professional and clerical employees in the timely and proper payment of salaries and supplements in compliance with established laws, policies, procedures, and union contractual agreements.
• Supervises payroll staff in the area of direct deposit transactions, cafeteria plan deductions, federal tax calculations, Division of Retirement certification of earnings, wage and loss statement, sick leave transfers, etc.
• Resolves payroll crisis situations usually in coordination with Data Processing. Coordinates resolution of daily payroll problems and questions.
• Establishes annual pay schedules, sick leave accrual schedules, sick leave entitlement, and unearned sick leave schedules.
• Programs payroll control records for each pay date.
• Provides monthly payroll expenditures and estimates to the school board.
• Monitors payroll fund deduction payables. Initiates remittances to various outside agencies for levies, cafeteria plan deductions, union dues, unemployment compensation, savings bonds, etc.
• Provides for review of the weekly payroll reconciliation process to ensure that underpayments and over payments are identified and corrected. Makes modifications to this process as needed to eliminate weaknesses or oversights.
• Maintains the payroll work calendar, which coordinates the scheduling of interrelated payroll functions between Payroll Department staff, Accounts Control, Data Processing, the Personnel Office, and mail services.
• Provides payroll information to each work location on a regular basis.
• Prepares various reports required for the Internal Revenue Service, Social Security Administration, Division of Retirement, Unemployment Compensation, etc.
• Establishes, processes, and releases wage garnishments for child support, alimony and/or the IRS. Maintains subsidiary records for each case.
• Provides information in response to subpoenas for employee records…