Grant Project Manager

POSITION TITLE: Grants Project Manager

DEPARTMENT: Finance

REPORTS TO: Director of Grants Project Performance

SALARY/FLSA STATUS: Exempt/Full Time

The mission of Boys & Girls Clubs of Greater Tampa Bay is to prepare youth and young adults to be future-ready by providing life-changing programs, real-life experiences, and clear pathways to succeed in the classroom, the workplace and life.

The position requires a detail-oriented, self-motivated professional who is flexible, well organized, and able to communicate effectively. The Grant Project Manager oversees the day-to-day management of each grant to ensure project performance and measures and delivers outcomes in accordance with federal regulations within program requirements, and policies and procedures. In addition, the Grant Project Manager also submits technical reports required by the funding organization.

Under the direction of the Director of Grants Project Performance, the Grant Project Manager will oversee multiple grant contracts.

• Maintain an up-to-date and accurate database of proposals and reporting due dates, keeping relevant staff informed of upcoming deadlines and ensuring on-time and complete follow-through on all grant applications, and reports on awarded grants.
• Maintains accurate and complete electronic and hard copies of grant files and data for the primary grants as well as any other grants that may be assigned.
• Serves as liaison between Club staff receiving the award and the grantor to ensure funding reports are complete, timely, and accurate. Assists in preparation of reports to funding sources.
• Prepares data tables to generate adequate grant and project reports.
• Team oriented individual working collaboratively with program, finance, IT, and facility staff on project goals, activities, outcomes, and grant deliverables. Works with accounting on complete and accurate billing of reimbursable expenses.
• Communicates progress of grant project activities to internal and external audiences.
• Completes all required training and professional development sessions.
• Other duties as assigned.

• A bachelor’s degree preferred or direct experience with grants of at least 3 years may substitute for education.
• Demonstrated or gained educational skills, including an understanding of group dynamics.
• Proven history of managing grants from private, corporate, and/or government sources.
• Expertise in nonprofit financial reporting, budget development, and grants compliance.
• Proficiency with grant databases and CRM systems.
• Exceptional written communication, attention-to-detail, and organizational skills.
• Strong interpersonal and collaboration skills.
• Knowledge of Boys and Girls programs is a plus.

Travel may be required to multiple Club facilities throughout Hillsborough, Pasco and Pinellas County for training and/or other business purposes.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, kneel, stoop, and use a keyboard.

The employee is occasionally required to bend and lift and/or move up to 30 lbs.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate - high. Flexibility to working schedules may be required due to changing needs.

The information presented indicates the general nature and level of work expected of employees in this job classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. Reasonable accommodation will be possible and based on an individual basis.

Qualified applicants receive consideration for employment without discrimination because of race, color, gender, religion, national origin, ancestry, citizenship, disability, age, sexual orientation, or any other characteristic protected by law.

Signed by: ____________________________________________________________________

Printed Name: ________________________________________________________________

Date: ________________________________