Admin Executive (Sales & Marketing) needed 5 days week

Key Responsibilities:

1. Quotation & Client Coordination

• Prepare and send ad-hoc quotations to client

• Follow up with clients on quotation endorsement, purchase order (PO) issuance, and coordinate with internal departments (Finance, Procurement, Operations) to ensure smooth execution and timely payment

2. Client Engagement & Renewal Monitoring

• Maintain an active list of existing clients with expiring service agreements.
• Engage clients proactively to discuss renewal options and service feedback.

3. Business Opportunity Screening

• Conduct initial screening of new business opportunities and tenders.

• Broadcast relevant opportunities to respective Heads of Departments (HODs) for review and decision-making.

4. Tender & Prequalification Support

• Assist in filling out prequalification forms, collating documentation, and supporting tender submissions.
• Ensure proper filing and record-keeping of all sales and tender documents.

5. Site Briefing Attendance

• Attend site briefings or show rounds when required, take detailed notes of site requirements, and relay key information to the team for quotation or tender preparation.

6. Administrative Support

• Perform general administrative tasks such as binding sales proposals, photocopying, filing, and maintaining departmental records.
• Support coordination of marketing materials, presentations, and event preparations as needed.

• Diploma or Degree in Business Administration, Marketing, Facilities Management, or related fields.

• Proficient in Microsoft Office (Word, Excel, PowerPoint).

• Good communication and interpersonal skills. Meticulous, organized, and able to multitask in a fast-paced environment.

• Positive attitude with a willingness to learn and take initiative.