Executive Assistant to CEO & COO

A high-trust position supporting Kanara’s co-founders as gatekeeper, accountability enforcer, and operating rhythm keeper not a traditional administrative role. Reports directly to the CEO & COO.

• Minimum Bachelor’s degree (S1) from any major.
• Minimum 2–3 years of experience as Executive Assistant, Personal Assistant, or C-Level Assistant.
• Prior experience in a fast-paced corporate environment or established company is preferred.
• Strong organizational, communication, and time management skills.
• Fluent in English
  , both written and spoken.
• Strong interpersonal and stakeholder management skills.
• Good negotiation and problem-solving skills.
• Able to handle confidential information with professionalism and high integrity.
• Detail-oriented, proactive, and able to work independently.
• Proficient in Microsoft Office / Google Workspace.

• Own and optimize both executives’ schedules, ensuring calendar reflects strategic priorities not reactive demand.
• Serve as gatekeeper: proactively decline, reschedule, or consolidate low-value meetings and protect focus time.
• Manage all business travel end-to-end (flights, accommodation, itinerary, contingencies).

• Prepare agendas, pre-reads, presentations, and reports ahead of key meetings.
• Produce action-oriented MOM with clear owners and deadlines then chase items to closure.
• Track all commitments made by and to the CEO & COO; flag overdue items and elevate stalled follow‑ups.
• Enforce the operating cadence (monthly reviews, board prep, investor updates).

• Coordinate internal cross‑departmental communications and follow through on executive directives.
• Manage external communications with investors, partners, and vendors with professionalism and discretion.
• Own logistics for board meetings, investor visits, off‑sites, and company events.
• Handle all confidential executive and corporate matters with the highest discretion.

• Manage personal scheduling, private appointments, and family‑related commitments to ensure seamless integration between professional and personal priorities.
• Coordinate personal arrangements including reservations, travel, gifting, and other executive needs as required.
• Liaise with relevant personal contacts and service providers on behalf of the CEO & COO.
• Uphold the same standard of confidentiality and professionalism across all personal and corporate matters.