Office Technician

What We Offer:

Our excellent salary and benefits package includes medical, dental, vision, life insurance, short and long-term disability coverage, education reimbursement, 401(k), performance bonuses, and an employee stock program. Employee Resource Groups and Programs offered include the Young Professionals Group, Women at Wade Trim, Diversity, Equity and Inclusion, Professional Development, Leadership Development, Rotation Program, Mentor Program, Sustainability Program, and Wellness Program.

We are looking for an Office Technician to join our Construction Team in our Flint, Bay City, or Taylor office. Candidates must have at least three years' of related experience, a High School Diploma, MDOT certified Office Technician (active) and prior MDOT document experience or training. A minimum of two years of Field Manager and/or AASHTOWare experience and a valid driver's license is also required.

Strong written and verbal communication skills/coordination skills are critical along with computer proficiency.

• Set-up and maintain complete project files in Field Manager and Project Wise
• Track material usage in accordance with the contractors' Material Source Lists in Field Manager and Project Wise
• Review/edit Inspector Daily Reports in Field Manager and Project Wise
• Interpret project plans, specifications, and Special Provisions
• Prepare draft Contract Modifications
• Review contractor payrolls and verify prevailing wage (Davis/Bacon) on MDOT and federally funded projects in LCPTracker
• Prepare biweekly estimates in Field Manager
• Review contractor payments to subcontractors in MERS
• Prepare certification letters, substantial completion letters, final inspections letters
• Write letters to contractors/owners and expedite resolution for various issues (i.e. deficiency lists)
• Assist in the preparation of proposals
• Prepare project status and other reports
• Prepare project records for MDOT audits and/or other agencies, including internal project self-audits
• Monitor task budgets and progress
• Assist Project Managers with duties as assigned
• Attend client, public, project and staff meetings including client progress, plan review, pre-construction, etc.
• Attend seminars and/or training classes
• Maintain excellent client relations
• Maintain a safe working environment

• High School Diploma

• Minimum of two years of experience with Field Manager and/or AASHTOWare
• MDOT Certified Office Technician (active)
• Prior MDOT document experience/training
• Computer proficient
• Valid driver's license

Wade Trim is committed to maximizing the value of infrastructure investments. We’ve been solving complex engineering challenges for a century. We customize our work approach to fit each project using a collaborative, friendly style to deliver solutions our clients can stand behind.

Our supportive culture recognizes and strives to fulfill collective client, company, and individual needs. Mentoring and building skills of Wade Trim staff is a priority. Frequent interaction among staff is encouraged, company leadership is easily accessible, and opportunities are provided for staff to help shape the firm’s future through strategic planning. Work/life balance is supported through a flexible, hybrid work schedule that brings team members together in the office at least three days a week and connects them virtually when working from home.

To solve our clients’ toughest challenges, we’ve devoted ourselves to delivering innovative solutions. Our Office of Applied Technology (OAT) is dedicated to seeking new technologies or ways to apply existing technologies to enhance value to our clients and positively impact communities. All staff are encouraged to share ideas and suggestions for innovative technologies or processes to adopt. This open-minded approach enables us to advance technology, foster innovation, and stay ahead of our clients’ needs.

Wade Trim’s success is shared by the employees that make it happen. Since our beginning, our firm has been 100% employee owned. This cultivates an ownership mindset that benefits our work approach, collaborative culture, and ability to deliver…