Administrative Assistant

Purpose / Summary of Position

This role provides administrative support for the Taylor office.

• Greet and welcome guests and employees
• Direct visitors to the appropriate area
• Answer, screen and forward incoming phone calls
• Ensure the office is clean and presentable
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Support office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Assist with contract management / help direct vendors & suppliers / landlord, property management
• Manage, create, and complete purchase orders using Ariba
• Provide onsite support for other support teams, including: HR / IT / FIN / FAC / LEG / Others
• Order office supplies and keep inventory of stock
• Manage breakroom supplies and keep the area operational
• Update calendars and schedule meetings / conference room booking
• Support onsite events, wellness activities, and EHS & FE training
• Perform other clerical receptionist duties as needed
• General shipping / receiving support
• Other general administrative duties as required
• Assist Account Team as required

• 2 - 5 years of experience in an administrative assistant/support type role required
• Minimum HS Diploma required, Some College/College Degree or comparable work experience preferred
• Strong work ethic, integrity, and exceptional customer service
• Timely and accurate work product; ability to work independently and with flexibility
• Strong administrative, organizational skills, and ability to prioritize work and attention to detail
• Self-starter, highly motivated
• Technical/Special
  
  Skills:
  
  Familiarity with computer software programs such as Microsoft Office products (Word, Excel, PowerPoint, Publisher) required
• Excellent communication skills required
• Schedule is M-F in person onsite
• Ability to work in a diverse and dynamic environment

Our values of passion, teamwork, and a Texas-sized competitive spirit are what make our team the best in the industry. We take pride in our homegrown culture that encourages opportunities for professional and personal growth. If you share these values and are looking to work for the leading commercial real estate firm in Texas, you have come to the right place.

We invest into our employees and offer exceptional benefits like:

• Health, dental and vision insurance
• 401k with a safe harbor company match
• PTO and paid company holidays
• Paid life insurance
• Maternal/Paternal leave

HPI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.