Project Coordinator-Taylor, TX

Position Summary

The Project Coordinator is responsible for supporting the regional office Project Management Team by maintaining and monitoring project plans, schedules, work hours, budgets, expenditures, and any other aspects of document control to ensure that all projects are completed on time and within budget.

• Assist with project setup including managing project folders on MEI operational systems
• Assist with project setup in Pro Core or other project management systems as applicable
• Collect and download all project documents (contracts, plans, specifications, schedules, permit numbers) to the project folder
• Ensure completion of all project contract requirements (W9, insurance, preliminary lien notice, etc.) in coordination with the project manager
• Coordinate and collaborate with EHS and maintain field certification as required by contract documents
• Document control for safety including JHAs, SDS sheets, OSHA logs, and site‑specific plans
• Work with accounting to file lien notices and necessary paperwork as determined by the PM
• Track and collect all daily reports and enter them into operational systems
• Provide scheduling support and information to the project manager via dispatch
• Validate field time entry against daily field reports (PM/Superintendent approval)
• Collect subcontract and third‑party invoices for review and approval, then submit to accounting once approved
• Compile invoice backup, including timesheets and field reports
• Prepare monthly invoices for PM approval and submit to accounting
• Track budget and inform PM when projects exceed the specified percentage of the executed contract amount
• Prepare draft change orders for PM review and approval
• Confirm receipt of invoices and follow up with clients as required
• Maintain project files including RFIs and submittals (intake, logging, routing, tracking, distribution)
• Maintain and update drawings and specifications, including revisions and logs
• Compile the final project report package, including the project profile
• Close the project within the operational system upon receipt of final payment and release by PM
• Collaborate with clients and internal teams to deliver results on deadlines
• Organize, attend, and participate in management or project meetings
• Document and follow up on important actions and decisions from meetings
• Assume project tasks as required, determine project changes, and ensure deadlines are met
• Ensure MEI Industrial Solutions’ vision and values are maintained
• Assist vendor or product procurement and collaborate with accounting for vendor or subcontractor setup
• Perform all other tasks as directed and/or necessary

• High school diploma or equivalent
• Background in construction, rigging, or related field helpful
• Prior project coordinator experience within the construction, rigging, or similar industry preferred
• Intermediate computer skills using a Windows‑based system; good knowledge of Microsoft Word, Excel, and Outlook
• Knowledge of Pro Core and other scheduling and construction management software a plus but not required
• AutoCAD experience a plus but not required
• Excellent communication and interpersonal skills with internal leadership team
• Analytical skills with the ability to explain data‑driven technical information to all levels of staff
• Goal‑oriented and deadline driven
• Demonstrated ability to interface positively with clients
• Organized, detail‑oriented, punctual, and highly self‑motivated
• Business acumen and professional demeanor

The Project Coordinator will primarily work in a normal temperature‑controlled office environment with frequent use of a computer, keyboard, mouse, telephone, and other standard office equipment. Work involves extended periods of sitting and use of the senses involving sight, touch, speech, and hearing. Occasional walking, bending/crouching, and lifting items up to 10 pounds. May need to perform work outdoors with exposure to inclement weather and uneven terrain, or in non‑temperature‑controlled environments.

Work with a top‑of‑mind awareness for the safety of yourself and everyone at the job site. Must be able to work in a high‑functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI’s customers expect.

Disclaimer:
This job description is intended to summarize the type and level of work performed by a Project Coordinator and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary.