Project Administrator

Aecon Industrial Construction Corp leads the way in industrial construction and water infrastructure, providing clients in Canada and the United States with vertically integrated solutions and exceptional execution.

Aecon & Allegiant are currently seeking Project Administrator candidates to support our team on the Samsung Semiconductor Facility in Taylor, Texas — one of the most advanced and high‑profile construction projects in the United States. We are interested in candidates with strong technical skills, data management abilities, and engineering or construction experience.

The Project Administrator supports the team by providing day‑to‑day administrative and financial coordination to ensure smooth project execution. This role supports site operations through invoicing, billing assistance, record keeping, and compliance with organizational and project requirements in a fast‑paced construction environment.

This is a 12‑month contract position with the possibility for extension.

• Process, track, and distribute invoices for approval.
• Create and process purchase requisitions.
• Receive and process packing slips for materials.
• Process and track accounts payable invoices.
• Establish accounts with local suppliers for miscellaneous items for the site.
• Coordinate site access, office supplies and general site logistics.
• Assist with the creation and submission of project billings, including backup documentation and submission support.
• Maintain an organized filing system on site.
• Learn, interpret, and apply organizational policies, rules, and regulations.
• Assist with continuous improvement of administrative processes and systems.
• Maintain labour force tracking, including headcount and trade breakdowns, board allowance and vehicle allowance.
• Track apprentice hours and work classifications to support apprenticeship program requirements.
• Support onboarding and off‑boarding of site personnel.
• Accurate daily entry of hourly workforce timecards (repetitive movement data entry).
• Provide day‑to‑day administrative support to the Project Director, Project Managers, and site leadership team.
• Able to perform in a fast‑paced environment.
• Provide on‑site work as required.

• Ability to work independently in a fast‑paced, deadline‑oriented environment.
• Proficiency in Excel and MS Office Suite; exposure to construction project management and scheduling tools is an asset.
• High level of integrity, confidentiality, and accountability.
• Ability to perform detailed work with accuracy.
• Excellent verbal, written, and interpersonal communication skills.
• Excellent customer service skills.
• Strong planning, organizational, and task‑monitoring skills.
• Ability to speak Spanish is an asset.

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well‑being.
• Invest in your career through our Aecon University and Leadership Programs.
• Commitment to supporting and investing in inclusive work environments, including diversity, equity, inclusion, and accessibility training, and employee resource groups.
• Leadership in sustainable construction with a strong commitment to operating responsibly by minimizing impact on the environment and surrounding communities.

Aecon fosters diversity, inclusion and belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law. We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations.

Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.