Project Administrator

Project Administrator (Contract)

Location:

Taylor, TX, US

This 12‑month contract position may be extended and supports a large construction project for Samsung Semiconductor Facility in Taylor, Texas. The Project Administrator provides day‑to‑day administrative and financial coordination to ensure smooth project execution in a fast‑paced construction environment.

• Process, track, and distribute invoices for approval.
• Create and process purchase requisitions.
• Receive and process packing slips for materials.
• Process and track accounts payable invoices.
• Establish accounts with local suppliers for miscellaneous items for the site.
• Coordinate site access, office supplies and general site logistics.
• Assist with the creation and submission of project billings, including backup documentation and submission support.
• Maintain an organized filing system on site.
• Learn, interpret, and apply organizational policies, rules, and regulations.
• Assist with continuous improvement of administrative processes and systems.
• Maintain labour force tracking, including headcount and trade breakdowns, board allowance and vehicle allowance.
• Track apprentice hours and work classifications to support apprenticeship program requirements.
• Support onboarding and offboarding of site personnel.
• Accurate daily entry of hourly workforce timecards (repetitive movement data entry).
• Provide day to day administrative support to the Project Director, Project Managers, and site leadership team.
• Ability to perform in a fast‑paced environment.
• Prolonged sedentary positioning.
• On‑site work will be required.

• Ability to work independently in a fast‑paced, deadline‑oriented environment.
• Proficiency in Excel and MS Office Suite. Exposure to construction project management & scheduling tools is an asset.
• High level of integrity, confidentiality and accountability.
• Ability to do detailed work with accuracy.
• Excellent verbal, written and interpersonal communication skills.
• Strong planning, organizational and task‑monitoring skills.
• Ability to speak Spanish is an asset.

Aecon fosters diversity, inclusion and belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.