Bilingual Administrative Assistant

** Overview*
* The Bilingual Administrative Assistant supports the janitorial and facilities management team within the Manufacturing/Semiconductor industry. This role ensures smooth administrative operations, assists with scheduling and compliance, and provides excellent communication between staff, vendors, and ABM leaders and Client leadership.

** Pay:**  $30 - $34 per hour

The pay listed is the hourly range or the hourly rate for this position.
A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data.

** Benefit Information:*
* ABM offers a comprehensive benefits package.  For information about ABM's benefits, visit Annual Benefits-Staff and Management ()

** Responsibilities*
* ** Administrative Support:*
* + Maintain records of janitorial staff schedules, attendance, and work orders.

+ Prepare reports, memos, and correspondence related to cleaning and maintenance activities.

+ Manage inventory of cleaning supplies and process purchase orders.

** Scheduling & Coordination:*
* + Assist in scheduling janitorial staff for daily and special events.

+ Coordinate with vendors for equipment servicing and supply deliveries

+ Provide hands on support during high volume onboarding, including answering new hire questions and assisting with I9 completion.

+ Communicate clearly with team members and demonstrate strong familiarity with onboarding procedures.

** Compliance & Documentation:*
* + Ensure adherence to health, safety, and sanitation standards.

+ Maintain documentation for inspections and compliance audits.

** Communication:*
* + Serve as a point of contact between janitorial staff, client administration, and external contractors.

+ Respond to inquiries and resolve minor issues promptly.

** Financial Support:*
* + Process invoices, track expenses, and assist with budget monitoring for janitorial services.

** Qualifications*
* + Must have a Valid Start Driver's License

+ High school diploma or equivalent (Associate degree preferred).

+ Bilingual (Spanish & English)

+ 1-2 years of administrative experience; facilities or janitorial experience a plus.

+  
** Experience processing manual payroll
** for a large employee population.

+ Ability to  
** review, verify, and enter timesheets
** with a high degree of accuracy.

+ Strong  
** data entry skills
** with exceptional  
** attention to detail
** to ensure accuracy across payroll and billing processes.

+ Experience supporting or managing the  
** billing process** , including ensuring all data is properly allocated and accurately entered into digital systems.

+  
** Proficiency in Microsoft Excel**  (including formulas, spreadsheets, and data organization) and other Microsoft Office applications.

+ Ability to ensure payroll and billing information is  
** accurately captured, digitized, and maintained** .

+ Experience working with  
** Microsoft systems
** and other payroll-related software tools.

+ Strong organizational and time-management skills, with the ability to meet deadlines in a fast-paced environment.

+ Effective communication skills and ability to collaborate with internal teams.

+ Proficiency in Microsoft Office Suite and scheduling software.

+ Strong organizational and communication skills.

+ Ability to maintain confidentiality and work in a fast-paced environment.

** Desired Skills*
* + Knowledge of cleaning standards and safety regulations.

+ Customer service and problem-solving abilities.

+ Familiarity with inventory management systems.

REQNUMBER: 155101

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law.  ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call .  

We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.