Bilingual Administrative Assistant

Job Description

The Bilingual Administrative Assistant supports the janitorial and facilities management team within the Manufacturing/Semiconductor industry. This role ensures smooth administrative operations, assists with scheduling and compliance, and provides excellent communication between staff, vendors, ABM leaders and Client leadership.

Pay: $30 - $34 per hour. Pay will vary based on experience, skills, and location.

Benefits: ABM offers a comprehensive benefits package.

• Maintain records of janitorial staff schedules, attendance, and work orders.
• Prepare reports, memos, and correspondence related to cleaning and maintenance activities.
• Manage inventory of cleaning supplies and process purchase orders.

• Assist in scheduling janitorial staff for daily and special events.
• Coordinate with vendors for equipment servicing and supply deliveries.
• Provide hands‑on support during high-volume onboarding, including answering new hire questions and assisting with I9 completion.
• Communicate clearly with team members and demonstrate strong familiarity with onboarding procedures.

• Ensure adherence to health, safety, and sanitation standards.
• Maintain documentation for inspections and compliance audits.

• Serve as a point of contact between janitorial staff, client administration, and external contractors.
• Respond to inquiries and resolve minor issues promptly.

• Process invoices, track expenses, and assist with budget monitoring for janitorial services.

• Valid driver's license.
• High school diploma or equivalent; associate degree preferred.
• Fluency in Spanish and English.
• 1-2 years of administrative experience; facilities or janitorial experience a plus.
• Experience processing manual payroll for a large employee population.
• Ability to review, verify, and enter timesheets with a high degree of accuracy.
• Strong data entry skills and attention to detail for payroll and billing processes.
• Experience supporting or managing the billing process, ensuring all data is properly allocated and entered into digital systems.
• Proficiency in Microsoft Excel (formulas, spreadsheets, data organization) and other Microsoft Office applications.
• Experience with Microsoft systems and payroll-related software tools.
• Strong organizational and time-management skills, meeting deadlines in a fast-paced environment.
• Effective communication skills and ability to collaborate with internal teams.
• Proficiency in Microsoft Office Suite and scheduling software.
• Ability to maintain confidentiality.

• Knowledge of cleaning standards and safety regulations.
• Customer service and problem-solving abilities.
• Familiarity with inventory management systems.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call .

ABM participates in the U.S. Department of Homeland Security E-Verify program. ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military.