Administrative Assistant

Administrative Assistant

Directly or through others, the incumbent:

• Provides secretarial and administrative support for multiple managers, and their staff

• Maintains calendar(s); coordinates meetings; and schedules conference rooms and equipment

• Processes invoices, maintains department files and records, distributes mail, and other tasks as assigned

• Generates correspondence such as letters and memos with general direction

• Gathers, compiles and summarizes information for various special projects and conducts special studies as required

• Processes purchasing card statements, travel cards, miscellaneous invoices, and reports time

• Coordinates travel arrangements, orders and stocks office supplies for several groups

• Provides assistance to other administrative assistants within the organization and the executive offices when requested

• Initiates, compiles and prepares various weekly/monthly/quarterly reports timely and accurately

• Coordinates and organizes meetings and other department activities

• Documents minutes of meetings, capturing action items and individuals responsible for the action items and forwards to attendees

• Participates in various special projects assigned by the manager