Vendor Support Administrator - Semiconductor

Monthly Billing and Forecasting

• Assist in preparing and processing monthly billing for service requests and projects.
• Work with project managers to forecast completed amounts and ensure alignment with budget projections.
• Ensure all billing documentation is accurate, complete, and submitted on time.

• Monitor budgets related to service requests, ensuring expenditures stay within allocated limits.
• Identify and resolve discrepancies in billing and forecasting in collaboration with internal stakeholders.
• Maintain accurate records of service requests, project updates, and financial data for audit and reporting purposes.

• Facilitate communication between Facilities Services and other departments to address service-related inquiries.
• Ensure all stakeholders are informed of project timelines, budget status, and service outcomes.
• Support project managers in preparing status reports and other documentation as required.

• MUST have strong interpersonal and communication skills with experience handling vendor account discrepancies, reconciliation processes, and cross-functional coordination.
• Strong organizational and multitasking skills to manage multiple service requests simultaneously.
• Detail-oriented with experience in billing, forecasting, and financial tracking.
• Proficient in project management and financial tools, as well as Microsoft Office Suite (Excel, Word)
• Excellent communication skills to foster collaboration with internal teams and external vendors.
• Ability to adapt to a dynamic work environment and manage competing priorities.
• Min 3 years of experiences.

• Adaptability
  - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality
  - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
• Dependability
  - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
• Diversity
  - Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment‑free environment; builds a diverse workforce.
• Ethics
  - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
• Initiative
  - Volunteers readily; undertakes self‑development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.
• Innovation
  - Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others' attention.
• Interpersonal Skills
  - Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas and tries new things.
• Motivation
  - Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence; takes calculated risks to accomplish goals.
• Oral Communication
  - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.
• Problem Solving
  - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
• Professionalism
  - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their…