DOC Taylorville C.C. Mailroom Office Administrator II

Title:

Office Administrator II (Updward Mobility)

Job

Requisition

Closing Date: 03/09/2026 11:59 p.m.

Agency:
Department of Corrections - Taylorville Correctional Center

Class

Title:

OFFICE ADMINISTRATOR II - 29992

Skill Option:
Keyboarding - Clerical - UMP Certificate

Bilingual Option:
None

Salary:
Anticipated Starting Salary $4293 a month;
Full Range $4293 - $5679 a month

Job Type: Salaried

Category:
Full Time

County:
Christian

Number of Vacancies : 1

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the  website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Corrections is seeking an organized individual to fill the Office Administrator II position at Taylorville Correctional Center. This candidate will oversee the mailroom. The individual in this role will process all incoming and outgoing mail for the facility including legal mail. The chosen candidate will respond to individuals in custody and staff regarding mailroom issues and procedures.

This position will also be responsible for monitoring postage for all outgoing mail as well as completing logs and reports associated with the mailroom. We encourage all qualified applicants to apply.

Essential Functions

* Serves as working supervisor.

* Directs distribution of incoming/outgoing institutional mail.

* Responds to individuals in custody and staff regarding various mail issues and mailroom procedures, proofreading for appropriate punctuation, grammar, spelling, capitalization, and typographical errors.

* Directs distribution of all incoming institutional mail.

* Receives and distributes all privileged and legal correspondence, special letters, and packages.

* Monitors postage used and advises supervisor and/or Business Administrator when purchase of postage is necessary.

* Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

* Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience OR two (2) years of independent business experience.

* Requires the ability to keyboard accurately 30 words per minute.

Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

Preferred Qualifications

* Prefers at least two (2) years supervisory experience in an office setting..

* Prefers at least three (3) years of experience applying office procedures and programs.

* Prefers at least three (3) years of experience operating manual and automated office equipment.

* Prefers at least three (3) years of experience maintaining a file system.

* Prefers at least one (1) year of experience working with spreadsheets and logs and using them towards reporting purposes.

Conditions of Employment

* Requires ability to pass the IDOC/IDJJ background check.

* Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of the position held is prohibited.

* Applicants are required to abide by all vaccine and/or other medical…