Administrative Associate , LRC

Position: Administrative Associate I, LRC
Salary: $3,773.99 - $5,542.22 Monthly
Location : San Jacinto, CA
Job Type: Full Time
Job Number: 03341
Department: Learning Resource Center
Division: Instruction
Opening Date: 03/05/2026
Closing Date: 3/19/2026 11:59 PM Pacific
Salary Level: 13
Salary Schedule Range (From Step - To): 1 - 14
Weekly Hours: 40
Daily Work Schedule (Start - Stop): 7:30 am - 5:00 pm Monday
-Thursday; 8:00 am - 12:00 pm Friday
Contract Length: 12 months
Occupational Group: C Classified
Position Type: R Regular
Categorically Funded: No
# of Positions: 1

JOB SUMMARY

We have an exciting opportunity for an Administrative Associate I, Learning Resource Center position located at our campus in San Jacinto, CA.

Under general supervision of the Dean of Instruction, the Administrative Associate I supports the activities of the Learning Resource Center by performing administrative tasks. The incumbent serves as primary evening and weekend support ensuring efficient and effective operation of the Learning Resource Center.
CONDITIONS OF EMPLOYMENT

• This position serves District-Wide; applicants may be assigned to any district facility. Work hours and worksite locations are subject to change depending on department needs.
• A six-month probationary period must be successfully completed before the selected candidate is considered a permanent employee of the district.
• This position is in the California School Employees Association bargaining unit. For more information, please visit their website:

ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements and duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

• Provide administrative and secretarial support to the Learning Resource Center and the Tutorial Services Specialist
• Assist students with computers, printers (CMS), and programs in the Learning Resource Center computer lab
• In the absence of the Tutorial Services Specialist, provide leadership to the Learning Resource Center tutors in classified, student work-study and volunteer positions
• Schedule meetings and exam proctoring appointments for the Tutorial Services Specialist using MS Outlook Calendar
• Attend meetings as appropriate, take and transcribe minutes, draft memorandums and correspondence relating to conclusions reached; and, follow up on action items
• Assist the Tutorial Services Specialist in coordinating special projects
• Prepare timesheets per established guidelines for Learning Resource Center staff
• Serve as resource for students, instructors, and staff; assist faculty, staff, students and general public with routine inquiries regarding the Learning Resource Center
• Interpret and communicate the policies, practices and procedures of the Learning Resource Center to students, faculty, staff and the general public
• Redesign office forms when appropriate and/or necessary and reproduce, collate, and distribute documents as needed
• Communicate with the Tutorial Services Specialist regarding any problems or issues that may arise
• Maintain office supply inventory; prepare supply order requests and submit to the Tutorial Services Specialist for approval
• Answer phone, provide requested information, takes message, and redirect inquiries to appropriate staff members or departments
• Deliver and retrieve mail, sort and route to proper person
• Monitor the usage of all English, math, and study skills handouts and current software inventories, and initiate print requests to maintain an ample supply for the Learning Resource Center
• Use word processor or spreadsheet program, update, maintain and print weekly tutor schedules
• Make photocopies as needed
• Create new instructor test folders each semester
• Tally and summarize student and instructor evaluations of the Learning Resource Center
• Initiate work orders and print requests as needed
• Close out test folders by returning all tests to instructors' mailboxes at the end of each semester
• Maintain Learning Resource Center bulletin boards
• Visit classrooms at the request of instructors to provide information about Learning Resource Center services
• Conduct presentations to small groups or classes brought to the Learning Resource Center by instructors or to students and instructors from other schools who are visiting the campus

KNOWLEDGE, SKILLS AND ABILITIES
The incumbent should possess knowledge of:

• Correct grammar, spelling, and punctuation
• Office methods, procedures, and practices

The incumbent should possess skills in:

• Working effectively as a team member
• Meeting schedules and timelines
• Communicating effectively both orally and in writing
• Maintaining documentation and records
• Handling multiple assignments simultaneously and set priorities based on customer needs

The incumbent should possess the ability to:

• Coordinate many different duties, determine the relative importance of each, set deadlines and complete projects accordingly
• Quickly learn, independently interpret and apply a…