Project Coordinator

Job Description

The Project Coordinator position is an entry level role in the Project Management Office (PMO) with a growth plan through the leveled Project Management team. The Project Coordinator supports the project managers by contributing organization and visibility of varied project deliverable and activities for all projects throughout project phases.

Essential duties and other responsibilities include, but are not limited to, the following:

• Develop initial project financial and scheduling documents.
• Coordinate multi-disciplined schedules for the project teams.
• Update and track project deliverables.
• Monitor and update on project procurement activities or status.
• Monitor, update, and process project documents.
• Process project invoices.
• Process project equipment shipments.
• Administrator Project close-out documents and activities
• Attend and capture minutes from meetings.

• Bachelor's Degree preferred but not required:
  • A field of study in Information Technology, Computer Science, Construction Management, Civil or Electrical Engineering, Business Administration, or a related discipline.
  • Degrees in Management Information Systems (MIS), Systems Engineering, or other technical fields will be considered.
• 1-3 years of experience in project coordination, project management, or a related role
• Technical Experience
  • Familiarity with system integration concepts, methodologies, and technologies.
  • Understanding of software development life cycle (SDLC) and agile methodologies.
  • Experience with project management tools (e.g., MS Project, Primavera, ).

• Desire to grown and advance in a Project Management role.
• Proficiency in creating and managing project schedules, budgets, and resources.
• Strong organizational and time-management skills.
• Basic understanding of IT infrastructure, networks, and software systems.
• Ability to understand technical documentation and communicate technical information clearly.
• Proficiency with productivity software (e.g., Microsoft Office Suite).
• Knowledge of collaboration tools (e.g., Microsoft Teams, SharePoint).

• A valid California Driver’s License
• Project Management Certifications such as PMP (Project Management Professional), CAPM are preferred but not required.

Ensures that regular, consistent, and effective communication takes place. Ensures that important information is shared with others, on a timely basis as appropriate, in their organizational unit. Proactive in keeping their manager informed, on a regular basis, about progress and problems to avoid surprises.

Approaches problems using a logical or sequential approach, systematically comparing two or more alternatives. Notices discrepancies and inconsistencies in available information. Identifies parameters and considerations needed to analyze situations and make decisions. Conducts decision-based cost/benefit or risk/success analyses. Prioritizes tasks.

Focuses on the desired result of one’s own actions/performance, sets challenging goals and focuses appropriate effort on meeting or exceeding them. Persistent and effective at overcoming obstacles. Tracks performance against goals and identifies shortfalls on a timely basis. Identifies and employs ways to address and correct problems. Maintains commitment to achieving goals even in the face of obstacles and frustrations. Exerts unusual effort over time to achieve a goal.

Demonstrates a sense of urgency about solving problems and getting work done.

Develops, maintains, and strengthens partnerships with others inside or outside of the organization who can provide information, assistance, and support. Recognizes and appreciates the business concerns and perspectives of others. Provides valuable and needed assistance and support to others.

Is effective in a variety of formal and informal presentation settings: one-on-one, small, and large groups. Communicates effectively, both inside and outside the Company, on both simple and complex topics. Commands…