Event Coordinator, Creative Arts​/Media

Benefits

• Employee discounts
• Health insurance

This position is located in Temecula Wine Country.

The Event Coordinator is responsible for planning, organizing, and executing events from initial inquiry through event completion. This role serves as the primary point of contact for clients and vendors, ensuring each event is executed seamlessly, on time, and within budget. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, client-facing environment.

• Plan, coordinate, and execute events including weddings, corporate functions, social gatherings, and special events
• Serve as the main liaison between clients, vendors, and internal teams
• Manage event timelines, contracts, layouts, and logistics
• Coordinate vendor bookings, deliveries, and on-site setup and breakdown
• Conduct site tours and planning meetings with clients
• Ensure events align with client vision, brand standards, and venue guidelines
• Manage event-day operations and troubleshoot issues in real time
• Track budgets, payments, and invoices as needed
• Maintain accurate records and event documentation
• Provide exceptional customer service before, during, and after events

• Proven experience in event coordination, hospitality, or related field
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Ability to work evenings, weekends, and holidays as required by event schedules
• Calm under pressure with strong problem-solving abilities
• Proficient in Microsoft Office and/or event management software
• Ability to lift up to 20 lbs and be on feet for extended periods