Coordinator, Human Resources

Position Summary

The Human Resources Coordinator provides essential administrative and transactional support to the People Operations team, ensuring accuracy, compliance, and timeliness in the delivery of HR services across the employee lifecycle.

This role supports a variety of HR activities including onboarding, employee data management, HRIS updates, personnel record maintenance, and general employee inquiries. The HR Coordinator is a primary point of contact for day-to-day operational needs and collaborates closely with HR Generalists, Senior Coordinators, and the Centers of Excellence (CoEs) – including Workforce Strategy & Total Rewards, Payroll, Talent Acquisition, and Learning & Development – to ensure the integrity and consistency of HR operations.

This position requires strong attention to detail, confidentiality, and customer service skills. The Coordinator is expected to learn, grow, and develop foundational HR knowledge while contributing to the overall efficiency and professionalism of the People Operations function.

• Support the execution of HR lifecycle activities including onboarding, status changes, and off‑boarding documentation.
• Prepare new hire packets, coordinate completion of employment forms, and assist with scheduling new hire orientations.
• Partner with the Talent Acquisition CoE to facilitate pre‑employment checks, onboarding documentation, and I‑9 verification.
• Maintain employee documentation in both physical and electronic personnel files, ensuring accuracy and confidentiality.
• Process employee separations, ensuring proper documentation, deactivation requests, and final file completion.

• Perform accurate and timely data entry into HR systems for hires, transfers, and other employee transactions.
• Validate employee data and identify discrepancies for correction in collaboration with HRIS & People Analytics CoE.
• Maintain organizational charts, employee lists, and HR databases as directed.
• Assist with generating routine HR reports including headcount, roster changes, and compliance training completion.
• Track and follow up on pending forms, documentation, or system updates to ensure process completion.

• Serve as a first point of contact for general HR inquiries, escalating complex matters to the Senior Coordinator or Generalist.
• Respond promptly and professionally to questions about HR processes, forms, and documentation requirements.
• Provide logistical support for HR programs, employee events, and compliance training sessions.
• Demonstrate professionalism and confidentiality in handling employee information and sensitive issues.
• Maintain a positive, service‑oriented attitude that supports both employees and HR team members.

• Ensure all employee documentation meets company standards and regulatory requirements for accuracy and retention.
• Conduct basic file audits to ensure compliance with I‑9, EEO, and wage notice requirements.
• Maintain security of HR records and protect employee privacy in accordance with company policy and law.
• Assist with preparation of documentation for audits or compliance reviews as directed by HR leadership.

• Support HR team members in day‑to‑day People Operations tasks including data entry, communication, and reporting.
• Coordinate with CoEs to ensure consistent application of HR processes and timely information flow.
• Partner with Payroll and IT on new hire system setups, data transfers, and termination coordination.
• Assist with HR projects, trainings, and team initiatives by providing scheduling, documentation, and logistics support.
• Proactively identify small process improvements and share recommendations with HR leadership.

• Develop foundational understanding of HR policies, systems, and compliance requirements.
• Participate in HR team meetings, trainings, and cross‑functional projects to expand knowledge and skillset.
• Demonstrate initiative in learning new systems, processes, and regulations relevant to HR operations.
• Seek mentorship and…