HR Generalist-Leave of Absence (LOA) Specialist-(TEMPORARY

About Us

Creating Health and Harmony, Southwest Healthcare is a comprehensive network of care with convenient hospital and ambulatory care/outpatient locations serving the Southern California community. With over 6,000 passionate providers and healthcare employees, our shared goal is to provide convenient access to a wide range of healthcare services in a way that benefits you, your family, and the entire community.

Southwest Healthcare is seeking a Full‑time HR Generalist – Leave of Absence (LOA) Specialist. This position collaborates with staff across the SoCal region and serves as the primary point of contact for employees and managers regarding all aspects of leave administration.

Job Summary:

The LOA Specialist is the “hands‑on” coordinator responsible for the end‑to‑end processing of leave requests, ensuring compliance with federal and state regulations (FMLA, CFRA) and company policies. Duties include but are not limited to:

• Administer end‑to‑end processing and monitoring of all leave of absence requests, including medical (FMLA/CFRA), personal, military (USERRA), and parental leaves.
• Manage the ADA Interactive Process by engaging with employees to identify potential workplace accommodations; analyze medical restrictions against essential job functions and document all “good faith” efforts to accommodate.
• Act as the liaison between the employee, department managers for Workers’ Compensation claims; ensure timely filing of DWC‑1 forms and track “lost time” versus “restricted duty” status.
• Serve as a subject matter expert to guide employees through the application process, explaining eligibility for state‑specific benefits (e.g., CA SDI/PFL) and company‑sponsored Short‑Term and Long‑Term Disability (STD/LTD).
• Partner with Payroll to ensure accurate benefit integration (e.g., topping off SDI with sick/vacation time) and maintain real‑time employee status accuracy within the designated timekeeping system.
• Coordinate with the third‑party vendor, the transition back to work by coordinating fitness‑for‑duty certifications and managing temporary or permanent work restrictions through collaborative “stay‑at‑work” or “light duty” programs.
• Respond to government disability and leave requests, including inquiries and documentation requests from the Employment Development Department (EDD).
• May travel to other facilities within the SoCal region as needed.
• Perform other related duties as assigned by management.

• High School Diploma or equivalent required;
  Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• Minimum of two (2) years of professional HR experience, dedicated to leave administration.

• Professional in Human Resources (PHR) or SHRM‑CP certification preferred.
• Completion of specialized leave management training (e.g., CLMS – Certified Leave Management Specialist) is a significant plus.
• Current California Driver’s License required.

• Demonstrates knowledge and ensures compliance with The Joint Commission and Title 22 standards and guidelines.
• Demonstrates compliance with healthcare policies and procedures at all times.
• Ability to set priorities and appropriately organize workload and complete assignments in a timely manner.
• Demonstrates ability to relate to clinical personnel and medical staff, and to interact well with the public.
• Must have knowledge of PC and applications.
• Proficiency in Microsoft Office Suite and advanced experience with HRIS platforms (e.g., Workday, UKG, or Lawson).
• Must maintain strict confidentiality at all times.
• Demonstrate a high level of discretion and professionalism when handling confidential and sensitive employment information.

• Challenging and rewarding work environment.
• Competitive Compensation & Generous Paid Time Off.
• Excellent medical, dental, vision, and prescription drug plans.
• 401(k) with company match and discounted stock plan.
• SoFi student loan refinancing program.
• Tuition, CEU, certification, licenses reimbursement program.
• Career development opportunities within UHS and its 300+ subsidiaries.
• More information is available on our…