Accounts Payable Supervisor

Job Title

Accounts Payable Supervisor

Assistant Controller

The Accounts Payable Supervisor oversees the Accounts Payable and Purchasing department functions.

• Several years of hands‑on AP experience (invoice processing, three‑way matching, vendor management, payment runs, and month‑end close)
• Prior experience supervising or mentoring AP staff
• Strong working knowledge of accounting systems and Excel
• Experience supporting audits and maintaining internal controls
• The ability to collaborate effectively with internal teams and vendors

• Detail‑oriented and accurate
• Highly organized and able to manage multiple deadlines
• A clear and professional communicator
• A supportive leader who can coach and develop their team
• Proactive, adaptable, and solutions‑focused

• Acting as a reliable backup and point of escalation when needed
• Assisting with workload planning, prioritization, and deadline management
• Helping implement process improvements and best practices
• Providing insight, reporting, and recommendations to support department goals

• Daily supervision and support of Accounts Payable processing staff with the objective of continuous improvement in processing functions of the department.
• In concert with Human Resources, recruit, hire, train, manage, supervise, promote, discipline and discharge, if necessary, accounts payable/purchasing staff.
• Effectively manage all human resource issues per Company policies and procedures. Complete reviews and recommendations for assigned employees’ performance ratings, promotions and pay changes.
• Primary Point of Contact on A/P and Purchasing issues with IES local business units
• Identify, recommend and implement opportunities for process improvements
• Troubleshoot Accounts Payable invoices that staff members are unable to process.
• Manage the day‑to‑day purchasing activities and ensure that all purchasing agents are meeting their personal performance standards.
• Confirm vendor purchases are properly authorized through purchase order system or approval of authorized Company manager and work with company purchasing personnel to resolve discrepancies.
• Manage the day‑to‑day Accounts Payable activities and ensure that all AP Specialists are meeting their personal performance standards.
• Process weekly check runs to pay invoices when due;
  Match checks to supporting documentation;
  Distribute checks to vendors when signed.
• Maintain vendor master file and assist with month‑end closing of accounts payable.
• Understand sales/use laws as they relate to purchases from vendors and ensure correct tax is paid on Company purchases.
• Identify accounts payable charges for job costing and assist management in analyzing financial statement charges from accounts payable.
• Manage monthly closing of financial records and posting of month end information; ensures accuracy of financial statements.
• Other responsibilities as assigned.

Min: USD $75,000.00 per year

Max: USD $83,000.00 per year

• Must be self‑motivated, positive in approach, professional and help create, develop and implement project process improvement(s).
• Must promote the Company culture and mission to all employees, vendors, clients and business partners.
• Must possess proven problem‑solving skills, critical thinking skills and the ability to effectively read, write and give oral presentation(s).
• Must possess the physical ability to operate office equipment.

• Must possess Bachelor’s Degree in Business Administration or a related field
• Must have a minimum of ten (10) years recent experience in Accounts Payable.
• Must have a minimum of five (5) years recent supervisory experience in Accounts Payable.
• Must have a minimum of four (4) years recent experience in Purchasing Management
• Must be proficient with Microsoft Office (Word, Excel, etc.) and general accounting software and have strong typing/data entry skills.
• Must be proficient in ten key by touch.

2-4

No

High School

IES is a national provider of industrial products and…