Accounts Payable​/Accounts Receivable Specialist

About the Role

One of our clients located in Tempe Town Lake is in search of an Accounts Payable/Accounts Receivable (AP/AR) Specialist to join their team. This role will be a key member of the finance team responsible for managing the company's billing, payments, and financial record-keeping. This is a contract-hire opportunity.

• Create and issue subconsultant purchase orders (POs) in accordance with company process and project budgets.
• Review, code, and process vendor invoices accurately and efficiently.
• Match subconsultant bills to purchase orders and ensure proper authorization prior to payment.
• Manage and maintain vendor records and relationships; resolve invoice or payment discrepancies.
• Manage and maintain expense reimbursement and credit card online portal. Ensure receipts are attached and properly coded/job costed as well as compliance with company expense policies.
• Assist A/R progress billing and month-end close processes by confirming receipt and entry of all progress billing from subconsultants.

• Track client purchase orders (POs) following issuance of the Statement of Work (SOW) to ensure all contract and billing requirements are met.
• Assist in entering new projects and estimates into accounting system.
• Prepare and issue accurate invoices for select clients that are billed hourly.
• Monitor and manage outstanding accounts, driving timely follow-ups on overdue payments to maintain cash flow.

• 3-5 years of experience in Accounts Payable and/or Accounts Receivable.
• Experience in Quick Books, , and Emburse (expense reporting management) software preferred.
• Strong Excel and Microsoft Office skills.
• Exceptional attention to detail, accuracy, and organizational abilities.
• Excellent written and verbal communication skills with a customer-service mindset.

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.