Accounting Specialist

Job Profile

Accounting Assistant 3 – Non‑Exempt, Full Time. Pay: $20.41 – $21.41 hourly depending on experience. Hybrid work arrangement available after training period.

High School Diploma and 3 years of related experience, or an equivalent combination of experience and training that demonstrates comparable knowledge, skills, and abilities.

Financial Services is seeking an Accounting Specialist focused on accounts payable, including invoice processing, expense reimbursements, and supplier reconciliation. The role reports directly to the Accounts Payable Manager and supports the ASU Payables and Reimbursements department.

• Utilize OCR technologies to review, audit, and process high volume of invoices and expense reimbursements through ASU's financial management system in accordance with established financial policies.
• Use AI‑enabled Smart Bots to automate monitoring and responding to communications from the shared AP email box.
• Conduct monthly research and reconcile supplier statements to ensure account accuracy.
• Respond promptly and professionally to inquiries via email and telephone, maintaining a high standard of customer service.
• Support the daily check run process to ensure timely disbursement of payments.
• Assist in managing the Accounts Payable email box, ensuring timely resolution of issues and requests.
• Prepare and maintain recurring financial and operational reports.
• Provide exceptional customer service to internal departments and external suppliers.
• Perform additional duties and special projects as assigned.

• Proven experience in accounts payable operations and procedures.
• Proficiency with Workday or similar enterprise financial management systems.
• Proficiency in Adobe, Zoom, and Microsoft Office applications, including Excel, Word, and Outlook.
• Strong commitment to delivering high‑quality customer service.
• Strong verbal and written communication skills.

Operates in an office setting with standard equipment (computer, printer, copier). Ability to sit or stand for extended periods. Occasionally lift and transport items up to 25 pounds.

Applicant must be eligible to work in the United States. This position does not offer sponsorship for work visas.

ASU conducts pre‑employment screening which may include verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful completion of a criminal background check and, for this position, a fingerprint check due to safety/security sensitivity.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.