Accounts Payable Specialist

Job Details

Job Location:

Tempe, AZ 85282
Position Type:
Full Time
Job Category:
Accounting
Education Level: Not Specified
Salary: $21 - $24 per hour

• Process accounts payable: receive invoices, code and record vendor invoices, verify costs, coordinate approvals, schedule payments, maintain records.
• Assist in preparing reports of delinquent accounts and responding to customer/vendor inquiries.
• Conduct procurement for materials and supplies.
• Prepare and reconcile employee credit card transactions.
• Maintain check inventory and assist with deposits.
• Assist with month‑end closing and prepare month‑end‑closing entries for detailed reporting.
• Act as liaison on A/P related questions with internal departments and vendors.
• Establish and maintain vendor relationships; collaborate with contract liaisons.
• Analyze processes to improve payment process and produce reports and account analyses.
• Support internal controls over accounting systems and records to ensure compliance with agency policy.
• Assist with special projects such as audit preparation, processing annual 1099‑MISC and 1096 forms, and tracking in‑kind contributions.
• Manage issue tracking, escalation process, and problem resolution.
• Perform data entry in Quick Books on accrual basis in compliance with GAAP.
• Recommend solutions to reduce expenses and maximize efficiency.
• Contribute to development of department policies and procedures.

• 14 paid holidays annually.
• Accrued vacation and sick time increasing with tenure.
• Employee Assistance Program.
• Simple IRA with company match.
• Annual merit‑based increases after 9 months.
• Flexible work schedules and hybrid options for certain positions.
• Paid time off to volunteer.
• Reimbursement of background clearance costs for entry‑level positions.
• Mileage reimbursement.

• Outstanding organizational and time‑management skills; ability to meet deadlines in a fast‑paced environment.
• Ability to multi‑task, prioritize projects, and complete complex tasks with minimal supervision.
• Excellent data entry skills and keen attention to detail.
• Experience with Quick Books preferred; proficient with Excel and Microsoft 365 (Teams and SharePoint).
• High level of personal integrity and credibility.
• Excellent written and verbal communication skills; ability to communicate with internal and external stakeholders.
• Ability to translate financial terminology to programmatic and fundraising colleagues.
• Successful track record in setting priorities; data analysis, organization, and problem‑solving skills to support decision making.

• High School Diploma or equivalency required;
  Associate degree or higher preferred.
• Two or more years of directly related experience handling finance records and office/administrative responsibilities, preferably in a nonprofit setting.
• Arizona Driver’s License, current auto insurance, and a vehicle for work activities. Level One Fingerprint Clearance required.

TCAA is an Equal Opportunity Employer.