Accounting Assistant; Construction

Accounting Assistant

Location:

Tempe, AZ | In-Office

Schedule:

Monday - Friday | 8 am - 5 pm

A well-established general contractor is looking for an experienced, detail-oriented Accounting Specialist to support day-to-day accounting operations in their Tempe, AZ office. This hands-on role will have responsibilities across Accounts Receivable, Accounts Payable, general ledger accounting, sales/use tax, job costing, and month-end close.

We are looking for someone with a strong accounting foundation who understands how transactions flow through the general ledger—not simply someone who processes invoices. The ideal candidate has experience working in a General Contractor or Subcontractor construction project-based accounting environment, can independently research and resolve discrepancies, and is comfortable managing multiple deadlines in a fast-moving office.

This position reports directly to the Accounting Manager and works closely with Project Managers, vendors, customers/general contractors, and the accounting team.

• Accounts Receivable & Collections
  • Prepare and submit accurate customer billings, including AIA progress billings, using platforms such as Textura, Oracle, Procore, or GC Pay
  • Maintain customer accounts and ensure invoices, payments, retainage, credits, and adjustments are accurately recorded
  • Post and apply customer payments to the appropriate accounts and jobs
  • Review AR aging regularly and proactively follow up on outstanding balances
  • Research and resolve short payments, over payments, unapplied cash, billing discrepancies, and other account issues
  • Work closely with Project Managers to resolve billing issues and support timely collections
  • Communicate professionally with general contractors and customer accounting teams regarding invoices, payment status, and outstanding documentation
  • Reconcile customer accounts and maintain accurate supporting documentation
• General Ledger & Month-End Accounting
  • Prepare and post routine journal entries and accounting adjustments
  • Perform general ledger account reconciliations and research discrepancies
  • Review transactions for accurate GL account, job, cost code, and department classification
  • Assist with month-end close, including reconciliations, accruals, prepaid expenses, and supporting schedules
  • Assist with bank and credit card reconciliations, as assigned
  • Research accounting discrepancies and make or recommend appropriate corrections
  • Prepare accounting schedules and reports for review by the Accounting Manager
  • Maintain organized documentation and support internal and external accounting requests
• Sales & Use Tax
  • Assist with the preparation, reconciliation, and filing of sales and use tax returns
  • Review transactions for appropriate sales/use tax treatment
  • Reconcile sales and use tax liability accounts to supporting records
  • Maintain exemption certificates and other tax-related documentation
  • Research and resolve sales/use tax discrepancies and assist with tax-related reporting as needed
• Accounts Payable
  • Process and code vendor and subcontractor invoices to the appropriate GL accounts, jobs, and cost codes
  • Review invoices for proper approvals, supporting documentation, and tax treatment
  • Track purchase orders and subcontracts
  • Reconcile vendor statements and research and resolve discrepancies
  • Process payments in accordance with established payment schedules and internal controls
  • Maintain accurate vendor records and electronic documentation
• Job Costing & Construction Compliance
  • Assist with job setup, including coding structures and budget alignment
  • Review and track costs by job and cost code to support accurate job-cost reporting
  • Assist in researching job-cost discrepancies and correcting coding errors
  • Track lien waivers, preliminary notices, amendments, and releases
  • Coordinate and maintain Certificates of Insurance and subcontractor compliance documentation
  • Maintain complete and organized job files and supporting documentation
  • Work with Project Managers to ensure accounting records accurately reflect project activity

• 4+ years of accounting experience, including hands-on Accounts Receivable, general ledger reconciliations, journal entries, and…