Project Coordinator

Project Coordinator

Position

Reports To:

Sr. Project Manager

FLSA Classification:
Non-Exempt

Work Classification:
Regular Full-Time

Group Classification:
None

Days/

Hours:

Administrative M-F 7:00 am – 4:00 pm

The Project Coordinator provides effective support to the staff of the Projects Team through maintenance of a well‑organized flow of all documents necessary to successfully initiate, run and closeout projects.

• Responsible for entering all project specific information/processing all project specific documents
• Request Prelien and Owner Certificate of Insurance (COI) at job start
• Manage RFI and Submittal processes to facilitate the timely exchange of information between architect and contractor, including updating logs
• Process and track all documents specific to assigned projects, i.e.; AIA Documents, Work Orders, Owner and Subcontractor Change Orders
• Review subcontractor billings and prepare monthly Owner Pay Requests
• Attend project OAC meetings; prepare and distribute meeting agendas and minutes
• Participate in punch walks as requested; prepare and issue punch lists
• Coordinate with team on timely preparation and completion of comprehensive closeout package
• Update “Leads” tracker and estimates folder weekly, as assigned
• Front Desk Backup as needed

• Integrate Core Values:
  Respect, Teamwork, Safety
• Demonstrate ability to build active team participation, team trust and strengthen positive interactions
• Establish a productive workflow with excellent follow through
• Accuracy and attention to detail
• Improve professional growth and industry knowledge
• Learn new software applications with minimal disruption to productivity
• Establish specific measurable, attainable performance goals and hold others accountable for achieving them

• Successfully pass a background check
• Possesses a minimum of three (3) years commercial construction‑oriented Project Coordination experience
• CMIC experience a plus
• Strong verbal and written communication skills
• Strong interpersonal skills are required in order to establish and maintain effective relationships with teammates/vendors/subcontractors and owners
• Financial management familiarity
• Understanding of contract documents and specifications

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice as the needs of the team or company change.