Accounts Receivable Coordinator, ASU Tempe - ASU-Catering

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Requisition #: 633588

Location:

Tempe, AZ, 85281

The Accounts Receivable Coordinator for ASU Catering is responsible for the accurate and timely processing of event billing, invoicing, and accounts receivable activities. This role serves as a key liaison between clients, internal finance partners, procurement, and operations to ensure all catering events are properly billed, payments are collected, and financial records are maintained in accordance with university and departmental standards.

The Accounts Receivable Coordinator plays a critical role in supporting revenue integrity by managing invoices, monitoring outstanding balances, processing payments, maintaining AR records, and providing responsive customer service while ensuring consistent communication across multiple stakeholders.

• Process and invoice catering events from prior day(s), ensuring accuracy and completeness before submitting documentation to the Finance Coordinator.
• Receive official GFF invoices and distribute them to clients for payment, updating invoice tracking spreadsheets accordingly.
• Monitor, track, and follow up on all outstanding invoices through proactive email and phone communication with clients.
• Maintain and update Accounts Receivable (AR) spreadsheets, including recording all payments received on a daily basis.
• Process client credit card payments and coordinate EFT payment details with internal finance contacts.
• Communicate with PWD and Procurement teams regarding purchase orders (POs) and procurement-related documentation.
• Prepare and process credit and debit memos as required.
• Answer incoming calls and assist clients with billing questions and payment processing.
• Participate in weekly AR meetings, conduct AR reviews, and perform ongoing maintenance of receivable records.
• Transfer and reconcile data between legacy and current AR tracking systems, ensuring all new invoices are accurately captured.
• Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office.

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

• Prior administrative experience is required, including a minimum of three years of account billing experience.
• The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to:
  Outlook, Word, PowerPoint, and Excel.
• Demonstrates interpersonal and communication skills, both verbal and written.
• Demonstrates strong interpersonal skills, accuracy, and attention to detail.
• Requires frequent performance of repetitive motions with hands and/or arms.

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth.

So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at  or connect with us on Facebook, Instagram, and Twitter.