Executive Administrative Support Specialist

Executive Administrative Support Specialist

Campus:
Tempe

JR117840

End Date:
March 3, 2026

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Associate's degree and one (1) year of experience appropriate to the area of assignment/field; OR, any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Position Salary Range: $51,500 – $70,000 per year; DOE

The Rob Walton School of Conservation Futures seeks an Executive Administrative Support Specialist to provide high‑level administrative and strategic support to the School Director.

Responsibilities include:

• Manage the Director’s calendar, exercising independent judgment regarding priorities, scheduling and delegation of tasks.
• Coordinate all aspects of the Director’s domestic and international travel, itineraries, reimbursements and travel claims.
• Act as the primary liaison between the Director and faculty, staff, university leadership and external stakeholders.
• Collaborate with university offices to coordinate the Director’s participation in university‑wide meetings, events and initiatives.
• Coordinate and manage School personnel actions, including faculty and academic professional reviews, promotion and tenure processes, sabbaticals, evaluations, searches and hiring; serve as unit contact and administrator for the Academic Personnel Actions Reporting System (APARS).
• Organize and support faculty, leadership and executive meetings; develop agendas and materials, track follow‑up actions and implementation.
• Coordinate visits for faculty candidates and other guests, including scheduling, travel arrangements and reimbursement processing.
• Review, prioritize and manage the Director’s correspondence; draft responses requiring judgment, originality and subject‑matter knowledge.
• Coordinate and support events and activities hosted by the Director’s Office, including logistics, equipment, catering, invitations and RSVP management in coordination with the college events team.
• Maintain confidential and sensitive information within unit files and records with discretion.
• Provide back‑up support to other administrative staff as needed and perform special projects and assignments as directed by the Director.

• Experience providing executive‑level administrative support in an academic or higher education environment.
• Experience with Faculty Search, Annual Activity Reporting (ASU Vita) and Review, Promotion, and Tenure (RPT) processes.
• Demonstrated knowledge of university policies, procedures and organizational structure (ASU policies preferred).
• Experience managing complex administrative functions including calendaring, scheduling, records management and event coordination.
• Experience arranging and managing national and international travel.
• Strong written and verbal communication skills, with the ability to independently compose professional correspondence.
• Demonstrated tact, diplomacy, sound judgment and the ability to maintain effective working relationships within a diverse community.
• Ability to analyze, comprehend and respond to complex issues with accuracy and professionalism.
• Proficiency with Microsoft Office or equivalent software.

• Submit your résumé or CV through the Workday Jobs Hub.
• Include all required attachments: résumé or CV.
• Ensure your résumé includes employment dates in month/year format, job title, duties and employer name for each position.
• Incomplete applications or missing required materials may not be considered.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or any other basis protected by law.