Development Coordinator

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association has an excellent opportunity for a Development Coordinator to join our Greater Phoenix Division based in Tempe, AZ.

Responsible for special events and operations, the Development Coordinator is an integral member of the team and advances our lifesaving mission through providing detailed data management, administrative coordination, organization and planning. Help us create outstanding experiences and make an extraordinary impact on the health and wellbeing of our communities!

This position is a hybrid role and requires working from the Tempe office at least three days per week (daily during peak periods). This position also involves staffing off-site meetings and events including those outside of regular business hours.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on Linked In, Instagram, Facebook, X, and s.

Responsibilities

* In this multi-faceted role, provides a wide variety of skilled logistical, administrative, and data management support, ensuring all programs, events, and office functions run efficiently. Ensures a high quality of service is provided to all staff, volunteers and other external and internal customers.

* Supports Event Planning Director on assigned event logistics, including overseeing event registration, silent auction management and collateral/signage design and production.

* Plans, manages and implements assigned ancillary events. Includes vendor selection and management, contract negotiation, visual innovation, budget management, resource optimization and execution excellence. Leads event day execution for assigned events.

* In coordination with internal partners, recruits, orients, and trains event volunteers as needed. Manages volunteers on event day.

* Designs and ensures that collateral, signage and visual needs of events are produced according to event specifications and adhere to American Heart Association branding guidelines.

* Procures necessary resources and may solicit in-kind donations.

* Responsible for the accurate, timely processing of mail and donations in accordance with established requirements and standards. Adheres to policies and procedures for handling cash, checks, revenue and expense management.

* Completes financial processes including event reconciliations timely and accurately, ensuring that event systems are updated with payment and donation information and that sponsor information is properly recorded.

* Ensures that campaign and customer data in systems is complete, accurate, and error-free and identifies and addresses any gaps in a timely and resourceful manner.

* Coordinates email campaigns utilizing CRM systems.

* Prepares reports that meet the needs of senior leadership and Development teams.

* Processes invoices for payment, conducts research as assigned, organizes and orders event supplies, and maintains inventory tracker.

* Completes assigned projects and events accurately, timely, and in compliance with applicable laws, ordinances and policies for safe, effective and efficient operations. Manages overlapping timelines, demonstrating strong multi-tasking skills and an ability to work on multiple projects/events simultaneously.

* Supports daily office operations as assigned.

* Proactively…