Administrative Assistant

Administrative Assistant

Department: Corporate/Administrative

Employment Type: Full Time

Location: Tempe, AZ

Reporting To: Sherry Harris

Wilson Engineers is an Arizona-based firm with a staff of more than 200+ personnel specializing in water and wastewater engineering and construction management services. We are dedicated to delivering ethical, reliable, high quality services to our clients based on innovation, while sustaining a challenging and rewarding work environment for our greatest assets, our employees.

We are seeking an experienced Administrative Assistant to join our team. This position requires 40 hours per week in our Tempe office. (This job is not remote.)

• Performs a wide range of administrative tasks including phone coverage, database updates, scheduling, and general office support.
• Provides comprehensive document formatting and editing support for engineering and leadership staff, ensuring strong attention to detail, layout consistency, and professional presentation across reports, specifications, marketing materials, proposals, SOQs, and other materials using Word, PowerPoint, and Excel.
• Vendor management for office supplies, office services, and recurring vendor relationships.
• Assists with office buildouts for multiple office locations including coordination with contractors, vendors, internal teams, and leadership.
• Coordinates, plan, and support internal and external events such as lunch‑and‑learns, vendor/client events, and office functions.
• Supports proposal development including proofreading, editing, printing, and final document assembly.
• Places orders for supplies, catering, and special project needs as required.

• Above average working knowledge of Microsoft PowerPoint for editing and creating presentations for project managers and executive leadership.
• Experience with Microsoft Word, Excel, and Outlook.
• College degree preferred.
• Minimum of 3 years’ proven administrative experience, preferably in the A/E/C industry. (architecture, engineering or construction sectors)
• Ability to take initiative, work independently, and coordinate tasks among multidisciplinary teams.
• Requires effective time management, verbal and written communication, planning, organization and interpersonal skills.
• Must have the ability to arrive on time daily and work from 8 am – 5 pm.

The comprehensive benefits plan offered by Wilson Engineers exceeds industry standards, and is aimed at meeting each employee's personal and professional expectations. Benefits include personal time off, paid holidays, medical, dental and vision coverage; plus a flexible spending plan and short and long-term disability. Wilson Engineers also helps in securing your financial future by offering 401k plans with employer matching.

Benefits plan offered to our full‑time employees:

• Medical Plan
• Vision Plan
• Dental Plan
• Group Life Insurance
• Short Term Disability
• Long Term Disability
• Voluntary Term Life Insurance
• Liberty Mutual Insurance
• Personal Time Off (PTO)
• Paid Holidays
• 401(K) Retirement Plan
• Section 125 Flexible Benefits Plan
• Tuition Reimbursement
• Employee Referral Bonus