Sr Meeting & Events Coordinator - Tempe

About the Role

About the Role:

As a CBRE Sr. Meeting & Events Coordinator, you will support the planning and on-site execution of client meetings and events across multiple offices.

This role is part of the Workplace Experience function andplays a key role in providing high-quality service to clients and visitors. Youwill serve as an on-site point of contact in the Tempe, Arizona office and coordinate closely with cross-functional and vendor partners to ensure smooth eventoperations.

• Serve as the on-site coordinator for eventoperations, supporting all phases of events from setup through completionaccording to client needs.
• Assist in developing event plans and maintainingplanning timelines for in-person and remote events. Help track progress andflag issues as they arise.
• Prepare and distribute event details, includingschedules, vendor orders, and setup instructions. Assist in preparing timelines and floor plans for event flow, setup, and teardown.
• Support and Facilitate pre-event planningdiscussions with clients, including gathering requirements, coordinatingvendors, managing catering, A/V needs, and assisting with budget tracking.
• Verify pre-event setup, including roomconfigurations and A/V arrangements, ensuring all details are accurate andready for use.
• Maintain the meeting and events calendar forevent spaces and support efficient scheduling and utilization.
• Order, track, and maintain inventory of eventsupplies to ensure availability for upcoming events.
• Maintain and grow a network of trusted eventvendors, cultivating new relationships to enhance service quality, coverage,and cost efficiency.
• Act as the on-site contact during events,coordinating with workplace teams and vendors. Support food and beverage setup,refreshes, and breakdown to ensure seamless operations.
• Help prepare post-event summaries and assist in tracking costs, documenting feedback, and identifying areas for improvement.
• Support reporting related to Service Level Agreements (SLAs), Key Performance Indicators (KPIs) and recurring operationalupdates.
• Assist with maintaining event playbooks, processdocumentation, and training materials to ensure consistency and operational readiness.
• Coordinate with cross-functional teams, vendors,and external partners. Confirm load-in schedules, setup expectations, and required compliance documentation (e.g., COIs).
• Ensure all event activities align with safety,security, and building requirements.
• Identify opportunities for operational improvements and share suggestions with leadership.
• Solve routine to moderately complex issues by applying established processes and guidelines.

• Bachelor’s degree preferred and 2–3 years of relevant experience; equivalent experience and education will be considered.
• Demonstrated experience managing multiple eventssimultaneously with competing deadlines.
• Experience reviewing, interpreting, and updatingevent floor plans, including seating layouts, AV placement, traffic flow, andsafety considerations, in partnership with facilities and vendors.
• Working knowledge of event coordinationprocesses and the ability to solve moderately complex issues using established procedures.
• Ability to assess options and apply sound judgment based on past precedent and technical understanding.
• Proficiency in Google Workspace (Docs, Sheets,Slides, etc.).
• Strong organizational skills with an eye fordetail and a proactive, curious mindset.
• Ability to meet physical requirements, includingstanding, walking, bending, and lifting/carrying 50 lbs.+ Comfortable with basic math used in budgeting and event cost tracking.
• Strong written and verbal communication skillsto convey information clearly and professionally.
• Experience supporting client-facing functions and maintaining positive client relationships.

• We value a culture of respect, integrity,service and excellence that crafts our approach to every opportunity! We areguided by the needs of the cities we inhabit, the communities we build, and theworld we thrive in.
• Competitive pay and benefits including Medical,
  Dental, Vision, PTO, 401k, and more that start 1st of the month. Internaladvancement available after 6-month mark.
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