Contract Administrator

Job Title:

Contract Administrator

Pay: $20.00 - $25.00 hourly (rate determined in interview).

• Maintain contract review turnaround time of 72 hours or less (depending on project size)
• Reduce contractual risk exposure
• Ensure lien rights and payment protections are preserved
• Improve communication flow between Legal, Operations, Accounting, and Field
• Implement and optimize AI-based contract review processes

• Assist in drafting, reviewing, and tracking project contracts and subcontracts.
• Review Scope of Work (SOW) documents to identify gaps, overlaps, exclusions, and change order impacts.
• Maintain contract logs, document control systems, and revision tracking.
• Coordinate with project managers and estimators to ensure scope alignment with contract terms.

• Support compliance with the Arizona Prompt Pay Act, including monitoring progress payment timelines and retainage requirements.
• Assist in preparing and tracking preliminary 20-day notices, lien waivers, and releases in accordance with Arizona Revised Statutes Title 33.
• Track statutory deadlines related to payments and lien rights.
• Coordinate with accounting to ensure proper documentation for conditional and unconditional lien releases.

• Serve as liaison between:
  • Project Managers
  • Preconstruction
  • Accounting
  • Executive Leadership
  • GC's and vendors
• Provide contract summaries to project teams
• Maintain clear documentation of negotiations and approvals
• Notify teams of high-risk clauses or special provisions

• Track certificates of insurance, workers' compensation documentation, and incident reports.
• Support internal audits and compliance reviews.

• 2+ years of experience in construction contract administration or related field.
• Strong understanding of Scope of Work documentation and subcontract agreements.
• Working knowledge of Arizona construction payment statutes and lien processes.
• Familiarity with AIA contract documents and construction legal terminology.
• Experience managing safety documentation and subcontractor compliance.
• Strong organizational skills and high attention to detail.
• Proficiency in construction management software (Foundation, Legal On, Microsoft Suite).
• Excellent written and verbal communication skills.

Controller

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Profit Sharing Retirement Plan
• Zay Zoon - Wages on Demand
• 6 Paid Holidays
• 48 Hours of Paid Time Off
• 40 Hours of Sick Time

• Corporate Office: 303 W Elliot Rd Ste 101, Tempe, AZ 85284

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.